Administrative Support Assistant

Aston Carter • Frederick, MD • 21h ago

Description

The team is seeking a detail-oriented Administrative Assistant. This role will support the office with responding to emails, organizing events, organizing documents, entering data, and completing basic administrative tasks. The ideal candidate is dependable, accurate, and able to maintain confidentiality while handling sensitive information.

Organize, file, and maintain digital and physical financial documents

Perform accurate data entry into Excel and internal databases

Scan, upload, and label invoices, statements, and other financial records

Assist with reconciling document batches and verifying data for accuracy

Maintain orderly filing systems and ensure documents are easily accessible

Support the finance team with general administrative tasks

Retrieve files and documentation for auditors or internal staff upon request

Maintain confidentiality of sensitive financial information at all times

Skills

Data entry, Microsoft office, Typing, Filing, Scanning, Administrative support, Administrative assistance, Clerical, Administrative skills, Email, Customer service, Microsoft excel, Outlook, Administration

Additional Skills & Qualifications

1-3 years of administrative experience

Strong attention to detail and high level of accuracy

Proficient typing and basic computer skills (Microsoft Office Suite)

Ability to stay organized and manage repetitive tasks efficiently

Dependable and able to meet deadlines

Ability to work independently and with a team

High school diploma or equivalent required

Experience Level

Expert Level

Job Type & Location

This is a Contract to Hire position based out of Frederick, MD.

Pay and Benefits

The pay range for this position is $24.04 - $24.04/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Frederick,MD.

Application Deadline

This position is anticipated to close on May 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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