Job Title: Recruiting Coordinator (Medical Operations)
Job Description
The Recruiting Coordinator works closely with a team of recruiters in a fast-paced operations and medical recruiting organization. In this role, you serve as an integral partner in managing recruiting activities and building strong candidate relationships, often providing candidates with their first impression of the organization. You act as an organizational expert, collaborate effectively with internal and external stakeholders, communicate clearly, and adapt quickly to changing priorities. This position offers an excellent opportunity to broaden your experience and contribute to building a high-performing team of talented professionals.
Responsibilities
Schedule interviews and phone screens by working directly with candidates and hiring managers.
Arrange travel logistics for visiting candidates when needed.
Update candidate records and job postings in the applicant tracking and recruiting systems.
Confirm new hires in the recruiting systems and ensure accurate documentation.
Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.
Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
Coordinate post-interview debrief meetings and prepare and distribute debrief materials.
Identify opportunities to improve the overall candidate experience and enhance scheduling efficiency.
Assist with the coordination and execution of other recruiting activities and projects as needed.
Essential Skills
At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Bachelor's degree.
Demonstrated experience with scheduling and calendar coordination.
Experience performing administrative tasks in a recruiting or talent acquisition environment.
Familiarity with applicant tracking systems (ATS) or recruiting systems.
Ability to support recruiting, hiring, and talent acquisition processes.
Additional Skills & Qualifications
Strong customer focus with a commitment to providing an excellent candidate experience.
Exceptional attention to detail and strong organizational skills.
Strong oral and written communication skills.
Ability to work effectively in a fast-paced and quickly changing environment.
Ability to collaborate with internal and external stakeholders at various levels.
Comfort managing multiple priorities and deadlines simultaneously.
Work Environment
This 104-week contract role (possibility of extension or conversion) operates within a fast-paced recruiting organization that supports operations and medical hiring. You work closely with a team of recruiters and interact frequently with hiring managers and candidates. The position relies heavily on digital tools such as Microsoft Word, Excel, PowerPoint, and applicant tracking or recruiting systems to manage schedules, records, and reports. The environment requires adaptability to shifting priorities, responsiveness to candidate and hiring team needs, and a strong focus on organization and efficiency.
Job Type & Location
This is a Contract position based out of Seattle, WA.
Pay and Benefits
The pay range for this position is $24.00 - $36.16/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on May 15, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
