Administrative Assistant

Robert Half • Walnut Creek, CA • 22h ago

Description

We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.

Responsibilities:

Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.

Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.

Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.

Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.

Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.

Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.

Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.

Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.

Requirements

Qualifications

Experience supporting administrative operations in an office setting with strong attention to detail.

Strong ability to manage document-heavy workloads with accuracy and attention to detail.

Proficiency with general office equipment, including copiers, scanners, printers, and mailing or shipping tools.

Comfortable handling inbound calls, reception coverage, and routine front-office interactions.

Solid data entry skills and the ability to maintain organized records and materials.

Effective communication skills with the ability to coordinate with team members and external vendors.

Ability to prioritize multiple tasks, stay organized, and work independently in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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