Private Bank Administrative Office Assistant (Menlo Park, CA)

Citizens • Menlo Park, CA • 1d ago

Description

Responsible for providing general administrative support for a department or group of individuals, inclusive of 5 managing directors and 1 Director. Responsibilities may include, but are not limited to: coordination of meetings, maintaining office and kitchen supplies, expense report management and internal and external event support. While some of the focus of this job is on the coordination and execution of administrative tasks, incumbents also spend substantial time performing moderate and complex administrative tasks.

Position requires excellent organizational skills, and the ability to handle multiple tasks simultaneously. Candidate who can work independently, ability to forecast the needs of the team, be proactive, ability to be nimble, can-do attitude a must.

Primary responsibilities (75-80% time spent)

-Moderate to heavy calendaring - daily

-Expense reconciliation - 1-2x month

-Assist with event support: - weekly

-Process pre-clearances

-Event tracking

-Order swag

-Logo consent

-Coordinating Travel - as needed

General office support - (15-20% time spent)

-Maintain office and kitchen supplies - as needed

-POC for vendor service requests - as needed

-Manage hotel office space and conference rooms - as needed

-Coordinate office lunches - as needed

Qualifications, Education, Certifications, and/or Other Professional Credentials

-College degree preferred

-Microsoft Suite (Outlook, Word, Excel, PowerPoint and Teams)

-Adobe Acrobat

-Zoom

-Concur

-Navan Travel Portal

Hours & Work Schedule

-Hours per Week: 40

-Work Schedule: M-Th in office / Friday remote

Location: CA-Menlo Park-2500 Sand Hill Rd

Pay Transparency

The salary range for this position is $29.00 - $40.00 per hour. Actual pay is based on various factors including but not limited to the budget, work location, and relevant skills and experience.

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more. Note, Citizens' paid time off policy exceeds the mandatory, paid sick or paid time-away policy of every local and state jurisdiction in the United States. For an overview of our benefits, visit https://jobs.citizensbank.com/benefits .

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague's or a dependent's reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.

Why Work for Us

At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities. When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth

Background Check

Any offer of employment is conditioned upon the candidate successfully passing a background check, which may include initial credit, motor vehicle record, public record, prior employment verification, and criminal background checks. Results of the background check are individually reviewed based upon legal requirements imposed by our regulators and with consideration of the nature and gravity of the background history and the job offered. Any offer of employment will include further information.

06/30/2026

Go to Apply

Accounts Payable Clerk

Robert Half • Menlo Park, CA • 23h ago

Finance, Accounting & Banking

Description Key Responsibilities Process vendor payments using Bill.com; manage invoice intake, coding, approvals, and payment execution Reconcile, receive, process, and verify vendor invoices against purchase orders and...

23h ago

Go to Apply

Payroll Accountant

Robert Half • Fremont, CA • 23h ago

Finance, Accounting & Banking

Description We are looking for a Payroll Accountant to support accurate and timely payroll operations for a large, multi-state employee population in Fremont, California. This Long-term Contract position is ideal for an...

23h ago

Go to Apply

Staff Accountant

Robert Half • Fremont, CA • 23h ago

Finance, Accounting & Banking

Description We are looking for a Staff Accountant to join a growing organization in Fremont, California on a contract basis. This position is ideal for an accounting specialist who enjoys owning day-to-day financial acti...

23h ago

Go to Apply

WW Sales Finance - Financial Analyst

Apple • Cupertino, CA • 23h ago

Finance, Accounting & Banking

Weekly Hours: 40 Role Number: 200661395-0836 Summary Apple is looking for a multifaceted, highly motivated Financial Analyst to join the Worldwide Sales Finance team. This person should have strong leadership skills, exc...

23h ago

Go to Apply

Senior Finance Manager, Data Center Equipment

Google • Sunnyvale, CA • 1d ago

Finance, Accounting & Banking

Senior Finance Manager, Data Center Equipment corporatefare_ Google place Sunnyvale, CA, USA; Kirkland, WA, USA Advanced Experience owning outcomes and decision making, solving ambiguous problems and influencing stakehol...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)