Sr. Administrative Assistant

Robert Half • Newport Beach, CA • 4h ago

Description We are looking for a highly organized Sr. Administrative Assistant to support leadership and client-facing operations in California. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-paced banking environment and can balance executive support, client coordination, and follow-through on critical activities. The person in this role will help keep priorities moving, maintain strong communication across teams, and contribute to a high standard of service for both internal and external stakeholders.

Responsibilities:

Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions.

Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed.

Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records.

Gather required information for deposit and lending processes and assist with account-related and operational banking activities.

Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment.

Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met.

Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions.

Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence.

Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards. Requirements - 3+ years of experience in administrative support, preferably within banking, financial services, or a similarly regulated environment.

Strong ability to manage multiple priorities, maintain detailed records, and keep projects and action items moving forward.

Experience handling banking documents, deposit-related information, or loan support activities is highly preferred.

Comfortable coordinating meetings, conference calls, and communication with clients, internal teams, and leadership.

Excellent written and verbal communication skills with a detail oriented, service-oriented approach.

Ability to resolve sensitive or complex client matters with discretion and attention to detail.

Valid driver's license and reliable personal transportation for local business travel as needed.

Proficiency with standard office systems and administrative tools, along with strong overall operational support skills. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Warehouse Manager

Amrize • Garden Grove, CA • 3h ago

Management & Administrative

Warehouse Manager Requisition ID: 16678 Location: Garden Grove, CA, US, 92841 Pay Type: Position @type: Full-time COMPANY OVERVIEW Amrize is building North America. From bridges and railways to data centers, schools, off...

3h ago

Go to Apply

Warehouse Clerk - Carson

Home Depot • Carson, CA • 3h ago

Management & Administrative

Temco Logistics is seeking a motivated and customer-focused Customer Service Representative to join our dynamic team. In this role, you will be the first point of contact for customers, providing exceptional service by a...

3h ago

Go to Apply

Acoustic Programs Senior Program Manager

The Boeing Company • Huntington Beach, CA • 4h ago

Management & Administrative

Job Description At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity f...

4h ago

Go to Apply

Advanced Cyber Threat Response & Forensics Senior Consultant

Deloitte • Costa Mesa, CA • 13h ago

Management & Administrative

Deloitte's Cyber Services help our clients to be secure, vigilant, and resilient in the face of an ever-increasing array of cyber threats and vulnerabilities. Our Cyber Risk practice helps organizations with the manageme...

13h ago

Go to Apply

Advanced Cyber Threat Response & Forensics Consultant

Deloitte • Costa Mesa, CA • 13h ago

Management & Administrative

Deloitte's Cyber Serviceshelp our clients to be secure, vigilant, and resilient in the face of an ever-increasing array of cyber threats and vulnerabilities. Our Cyber Risk practice helps organizations with the managemen...

13h ago

Go to Apply

Integrated Manufacturing Ops Architect Manager

Deloitte • Costa Mesa, CA • 17h ago

Management & Administrative

Integrated Manufacturing Ops Architect Manager We are a team of strategic advisors, architects, and implementers who drive business transformations. Our diverse talent energizes clients' business functions and technology...

17h ago

Go to Apply

Customer Service Representative, Manufacturing - Omniseal Solution

Saint-Gobain • Garden Grove, CA • 17h ago

Management & Administrative

Customer Service Representative, in Garden Grove, CA $22.00 - $30.00 per hour M-F 8:00am - 5:00pm. If you want to reshape the world and discover your greatest potential, Saint-Gobain provides one-of-a-kind opportunities...

17h ago

Go to Apply

OEM Sales Manager - West Coast

Insulectro • Lake Forest, CA • 23h ago

Management & Administrative

Insulectro, the largest national distributor of Printed Circuit Board materials in the US is seeking an OEM Sales Manager to develop new business in our West Coast territories in the Printed Circuit Board industry. We ar...

23h ago

Go to Apply

Marketing Services - Account Manager (Senior Consultant) - C_MAT

Deloitte • Costa Mesa, CA • 23h ago

Management & Administrative

The Team Deloitte's Marketing, Brand & Communications team combines the power of Deloitte's brand with inspired marketing minds to produce envy-inducing business results. From events to social media to digital assets...

23h ago

Go to Apply

Sr. Enterprise Account Manager, Greenfield, Auto-MFG

Amazon • Irvine, CA • 23h ago

Management & Administrative

Description Amazon Web Services ("AWS") is the world's most comprehensive and broadly adopted cloud platform. AWS offers over 200 fully featured services to millions of active customers around the world-including the fas...

23h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)