Administrative Associate - Public Works

Butler County Courthouse • El Dorado, KS • 12h ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13562893

Position Summary: Under the supervision of the department head or supervisor, the Administrative Associate performs responsible bookkeeping and clerical duties. The employee in this position is frequently expected to act independently in answering citizen inquiries, typing correspondence, preparing billing, scheduling appointments and maintaining the office in good working order. Provides information and assistance to public on government agency programs and procedures: Explains regulations, agency policies, form completion procedures, obtain required documents and eligibility requirements for receiving benefits. Analyses information, uses knowledge of rules, regulations, and precedent decisions to determine action.

Examples of Work (Essential Functions):

Maintains and updates filing, mailing, database systems, and

records, either manually or using computer-related software to update information;

Uses software to enter and produce correspondence, logs, memos,

reports, tables, and financial schedules; completes research of items to determineappropriateness;

Scans documents intosystem;

Checkstimesheetinformationandverifiespayroll,vouchers,requisitionsandpurchaseorders,and

may assist withsame;

Prepares statements and invoices for townships and otherreceivables;

Enters information into system for materials, equipment used on

projects and reconciles projects to accounts forreimbursements;

Prepares accounts payable for payment, works with purchasing cards

and reconciliation ofaccounts;

Tracks fuel, sets up new employees in fuel system, and track fuel

usage by equipment and charges back todepartments;

Reports and summarizes fuel, requests tax reimbursements for sales

tax onfuel;

Prepares annual fringe benefit report byemployee;

Prepares a monthly report of employee census for Commercial Drivers

License and safety sensitive positions to be drugtested;

Provides drive way and road entrance permit information to county

andtownship;

Provides oversized load permits tohaulers;

Prepares receipts, invoices, statements and collectsfees;

Prepares reports and mails statements andbillings;

Receives reports and disseminates information to

appropriatepersonnel;

Records monthly expenses and receipts and maintainsrecords;

Records statistics on all programs of the department;

Reviews and verifiesdata;

Performs other duties as deemed necessary or as required.

Abilities, Knowledge, Skills:

Ability to follow oral and written instructions;

Ability to operate a @typewriter, computer, and other related

officeequipment;

Ability to reliably and predictably carry outduties;

Ability to read and interpret documents such as safety rules,

operating and maintenance instructions, and proceduremanuals;

Ability to write routine reports andcorrespondence;

Ability to speak effectively before groups of customers or employees

of anorganization;

Ability to calculate figures and amounts such as discounts,

interest, commissions, proportions, percentages, area, circumference, andvolume;

Ability to apply concepts of basic algebra andgeometry;

Ability to apply commonsense understanding to carry out instructions

furnished in written, oral, or diagramform;

Ability to deal with problems involving several concrete variables

in standardizedsituations;

Ability to convey and receive detailed or important instructions and

information to and from other workers and the generalpublic;

Knowledge of office practices and procedures, bookkeepingprinciples;

Skill in interpersonal, oral and written communication.

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