Administrative Assistant

HD Supply • San Jose, CA • 4h ago

Preferred Qualifications

Experience working on a computer.

Prior administrative assistant or warehouse experience.

Job Summary

Provides administrative support to a distribution center, including coordinating new hire onboarding, running reports, scheduling meetings, and answering phone calls. Provides operational warehouse support as needed.

Major Tasks, Responsibilities, and Key Accountabilities

Tracks and updates work hours, vacation time, sick time, and personal days for associates.

Runs daily, weekly, and monthly reports for various distribution center functions.

Maintains new hire paperwork, coordinates associate onboarding plans, and schedules new hire orientations and trainings.

Ensures all associates have appropriate badging and monitors the flow of people within the distribution center.

Schedules monthly engagement meetings between leaders and associates.

Provides operational support for general warehouse duties.

Responds to phone calls and emails related to customer orders.

Performs other administrative duties as needed.

Nature and Scope

Refers complex, unusual problems to supervisor.

Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.

Work Environment

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Typically requires overnight travel less than 10% of the time.

Education and Experience

HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

CA, CO, CT, D.C., HI, IL, MA, MD, MN, NJ, NV, NY, OH, RI, VT , WA Job Seekers:

Pay Range

$22.50-$25.90 Hourly

HDS provides the following benefits to all permanent full-time associates:

Medical (with Prescription drug coverage), dental, and vision plans

Health care and Dependent Care FSA (as applicable)

401(K) with company match

Paid Holiday, Vacation, Personal Time, and Wellness Day

Paid Sick Time

Life and Accidental Death & Dismemberment Insurance

Short and Long-term Disability Insurance

Critical Illness Insurance

Accident Insurance

Whole Life insurance

Commuter Benefits

Tuition Reimbursement

Employee Assistance Program

Adoption and Surrogacy Assistance

CA, CO, CT, D.C., HI, IL, MA, MD, MN, NJ, NV, NY, OH, RI, VT and WA law requires the posting of the potential salary range for advertised jobs. Individual base pay is determined based on a variety of elements including market data, experience, skills, internal equity and other factors.

Our Goals for Diversity, Equity, and Inclusion

We are committed to creating a culture that promotes equity, respect, and advocacy for every HD Supply associate. We value the diversity of our people.

Equal Employment Opportunity

HD Supply is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

HD Supply is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. HD Supply considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.

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