Senior Manager, Unit Finance Administration

University of Louisville • Louisville, KY • 3h ago

Minimum Requirements:Bachelor's degree in a related field and six (6) years of relevant experience or an equivalent combination of education and experience. Grade 9 (Salaried)Position Description:The Senior Manager, Unit Finance Administration provides financial leadership for the College of Education and Human Development (CEHD), guiding budget development, monitoring, and analysis. The position works closely with the Dean and campus partners to ensure sound financial operations and effective implementation of College initiatives. This role advances the College's financial priorities by advising on fiscal strategies, coordinating financial plans, and aligning budget practices with strategic goals. This role represents the Dean's financial interests across units, translating priorities into actionable, data-driven processes that support long-term financial sustainability. They will serve as a member of the Dean's senior leadership team.Essential Duties and Responsibilities Budgeting, Financial Planning, and AnalysisDevelop, implement, and monitor annual budgets, financial plans, and forecasts for the College of Education.Conduct financial analyses to support strategic decision-making, identify trends, and recommend improvements.Prepare budget projections, revenue/expense analyses, variance reports, and pro forma statements for academic programs and auxiliary units.Present financial information and reports to college leadership in a clear, actionable format. Financial Operations & ControlsManage and monitor departmental expenditures, ensuring adherence to budgetary constraints and financial policies.Oversee reconciliation of payroll, pro-card, and departmental expenses.Review and approve financial transactions including Workday submissions, OnBase documents, Premier expenses, and journal entries.Liaise with campus partners on finance, funds flow, and human capital processes, resolving issues and ensuring compliance.Compliance, Risk Management, and Process ImprovementMaintain current knowledge of financial regulations and ensure adherence to internal policies, audit standards, and control requirements.Identify financial risks and implement mitigation and contingency strategies.Evaluate and enhance financial processes, systems, and internal controls to improve efficiency and effectiveness.Leadership, Supervision, and Professional DevelopmentOversee the full employee lifecycle (recruitment, onboarding, performance evaluation, and separation) for finance personnel in the Dean's Office, including Business Unit Administrators, Financial Unit Administrators, and student workers.Support staff in achieving success through coaching, training, and professional development.Preferred Qualifications Master's degree in finance, business administration, or related fieldExceptional written, verbal, and presentational skillsGoal-oriented self-starter who can work effectively with minimal direction and supervisionPossess proficiency with Microsoft Suite (Outlook, Word, Excel, PowerPoint)Experience with and knowledge of working in BAM, WorkdayHR/Finance, and QuickbooksCompetencies Fiscal Accountability - Follows fiscal guidelines, regulations, and internal controls in all financial activities. Ensures accuracy, transparency, and compliance when handling financial resources, budget processes, and transactions.Leadership - Demonstrates effective leadership in delegating tasks and ensuring follow-up. Builds a positive, accountable work environment and serves as a finance liaison for the college.Attention to Detail - Ensures accuracy and completeness in financial reporting, reconciliation, and data analysis. Reviews work carefully and identifies inconsistencies or errors before finalizing tasks.Proactive - Anticipates issues and elevates concerns with well-developed options for resolution. Takes proactive steps to ensure priorities advance in a timely manner.Adaptability & Flexibility - Responds effectively to changing financial needs, conditions, and

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