Job Title: Accounting SpecialistJob Description
The Accounting Specialist supports the daily financial operations of the organization by handling a mix of accounts receivable, accounts payable, cash reconciliations, and related accounting activities. This role ensures accurate processing of member payments, proper cash management with banking partners, and timely completion of audit and reinsurance tasks. The position works closely with a small, collaborative accounting team to maintain accurate financial records and support the organization's mission-driven financial services.
Responsibilities
Perform daily operational accounting activities, including accounts receivable, accounts payable, and cash reconciliations.
Assist with posting members' payments into the policy administration system in a timely and accurate manner.
Support daily cash management activities with banks, including monitoring balances and ensuring proper cash positioning.
Assist with balancing cash to transactions and promptly investigate and resolve discrepancies.
Support accounts payable processing, including reviewing invoices, preparing payments, and maintaining accurate records.
Assist with unclaimed property filings by gathering required data, preparing reports, and ensuring compliance with applicable requirements.
Assist with monthly reinsurance activities by compiling data, preparing entries, and supporting related accounting processes.
Complete assigned tasks and provide documentation to support the annual audit of the organization's financial statements.
Collaborate closely with the Accountant and other team members to ensure accurate general ledger entries and reconciliations.
Maintain organized and up-to-date financial records to support reporting and decision-making.
Follow established accounting policies, procedures, and internal controls to safeguard assets and ensure data integrity.
Essential Skills
At least 2 years of accounting experience with a mix of accounts payable, accounts receivable, and cash reconciliations.
Associate's or Bachelor's degree in Accounting, Finance, or a related field.
Hands-on experience with accounts payable processes, including invoice handling and payment preparation.
Hands-on experience with accounts receivable processes, including cash application and payment posting.
Proficiency in performing cash reconciliations and resolving discrepancies.
Experience preparing and posting journal entries.
Previous experience working with an ERP system.
Working knowledge of Microsoft Excel.
Ability to manage multiple tasks, meet deadlines, and maintain strong attention to detail.
Strong numerical, analytical, and problem-solving skills.
Ability to work collaboratively within a small accounting team and communicate clearly with colleagues.
Additional Skills & Qualifications
Experience with invoicing processes and related documentation.
Exposure to general accounting activities such as general ledger maintenance and account reconciliations.
Familiarity with financial statement audit processes and providing supporting documentation.
Comfort working within a policy administration system or similar financial platforms.
Ability to adapt to changes associated with organizational growth or mergers.
Interest in working for a member-focused, not-for-profit financial services organization that supports parishes, schools, and communities.
Work Environment
The accounting team consists of three professionals who all report to the Director of Accounting and Finance: one accounts payable specialist handling administrative and commission-related work, one Accountant responsible for month-end close, general ledger, and account reconciliations, and this new Accounting Specialist role. The Accounting Specialist works closely with the Accountant, particularly on daily cash reconciliations and discrepancy checks. The organization operates as a member-owned, not-for-profit financial services institution with a strong community impact focus. The team is based in Arden Hills and follows a hybrid schedule, working on-site four days per week and working from home on Fridays. Typical hours are 8:00 a.m. to 4:45 p.m. Monday through Thursday, and 8:00 a.m. to 1:30 p.m. on Fridays. The standard workweek is 38 hours, and the team occasionally works a full day on Friday when it falls on the last day of the month to complete reporting before the first of the month. The environment is collaborative, close-knit, and mission-driven, offering the opportunity to contribute directly to a smaller, highly engaged finance and accounting team.
Job Type & Location
This is a Contract position based out of Saint Paul, MN.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Saint Paul,MN.
Application Deadline
This position is anticipated to close on May 20, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
