Administrative Assistant 4 (Employment)
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Administrative Assistant 4 (Employment)
Salary
$2,732.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
47/7414/AA4/5.6.26-LR
Department
DOTD-Administration
Division
Section 47
Opening Date
05/06/2026
Closing Date
5/11/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Join the Louisiana Department of Transportation and Development (DOTD) as an Administrative Assistant 4
The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the Office of the Secretary, Legal Section. This position serves as a key administrative support role within a fast-paced legal environment, providing support to attorneys and legal staff with legal documents, correspondence, case files, records, schedules, and other office operations.
This role involves managing large volumes of legal documentation, coordinating case-related activities, and ensuring timely and accurate processing of information. With responsibility for maintaining legal files, organizing records, and assisting in the preparation of legal documents and correspondence, this position plays an important role in supporting legal operations and ensuring efficiency within the Legal Section. The position may interact with DOTD staff, district offices, outside counsel, courts, agencies, witnesses, and other internal and external stakeholders on sensitive matters.
This role is ideal for an administrative professional who thrives in a structured, detail-driven environment and is comfortable working with confidential information, deadlines, and complex documentation.
AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .
Job Duties and Other Information
Job Duties:
Provides administrative support to attorneys and legal staff within the Legal Section.
Prepares, organizes, scans, files, and maintains legal documents, correspondence, pleadings, reports, and case materials.
Assists with formatting and processing legal documents such as motions, briefs, answers, affidavits, notices, and requests for production of documents.
Maintains legal files, records, correspondence, affidavits, workers' compensation files, tort files, and employment appeal files.
Organizes discovery materials, applies Bates numbers, and arranges documents by chronological order, topic, or Bates number.
Coordinates calendars, appointments, meetings, travel arrangements, travel authorizations, and expense accounts.
Receives, sorts, routes, and tracks incoming correspondence, pleadings, files, and other documents.
Uses Microsoft Office, Adobe Pro, FileNet, Site Manager, Mainframe, E-Discovery, PACER, and other systems to track, manage, and retrieve information.
Responds to administrative requests and assists with general office coordination.
May be required to perform other duties as necessary, including emergency or disaster support activities.
Position-Specific Details:
Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.
Compensation: This position receivespremium pay of$2.00per hour for all hours worked.
Additional compensation may be considered for applicants who possessextraordinary job-related qualifications or credentials in accordance withState Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Melissa Willard
Administrative Program Specialist - Legal
225-242-4667
melissa.willard@la.gov
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any @type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LA-DOTD employee?
Yes
No
02
Are you a probational LA-DOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please @type "N/A" if there are no immediate family members?
Yes
No
06
CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
07
CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
09
DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
10
TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?
I miss key details or oversimplify information, and my conclusions may not be based on evidence.
I try to analyze information, but I may overlook the relevance or credibility of my sources.
I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.
11
TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
12
Do you have experience in completing legal research involving Westlaw and/or other legal research venues? If you answered yes, please describe this experience.
13
Do you have courtroom experience to include preparation of pleadings and other court related documents? If you answered yes, please describe this experience.
14
Do you have experience dealing with legal deadlines, to include maintaining attorney calendars, scheduling of witnesses and file management? If you answered yes, please describe this experience.
15
Please identify the Microsoft Office programs listed below that you are proficient in using at the intermediate or advanced level. Please @type all that apply. Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Access, Microsoft Project, Microsoft Publisher If none apply, please @type "None."
16
Please describe your experience using Microsoft Excel.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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