Financial Secretary - Manages all financial aspects of the church, including preparing financial statements,
accounts payable, accounts receivable, payroll and treasury / bank relations. Ensures compliance with all
financially related legal and tax obligations. Supervises the Hospitality Coordinator position. Manages all aspects
of HR to include; establishing and maintaining employee files and managing benefits. Serves as primary contact
for FMCE Finance Committee and expected to attend all Finance Committee meetings.
REPORTS TO Senior Pastor
MAJOR AREAS OF RESPONSIBILITIES / DUTIES
Ensure implementation of all FMCE financial policies and procedures and work with Finance Committee
to revise and update as needed.
Maintain all accounting records in the computer system and ensure transactions are consistent with
Generally Accepted Accounting Principles (GAAP). Stay current on all legal, accounting and GAAP
changes relevant to church operations.
Verify offerings from Sunday worship services with Finance Committee Treasurer.
Prepare bank deposits. Preparation includes all appropriate verifications to ensure 100% deposit
accuracy.
Monitor online credit transaction, transfer funds, post deposits, contributions, miscellaneous payments.
Maintain appropriate documentation to ensure 100% accuracy of individual contributions. Individual
contributions to be entered, tracked and maintained in the designated contribution system.
Maintain correct designated fund financial records, including, but not limited to the following: enter
individual transactions in designated account and any other supplemental databases, ensure intra-fund
transfers are entered in computer systems at the same time as deposits and payables are entered.
Monitor fund balances and expenditures. Report any areas of concern to Sr. Pastor and Finance
Chairperson.
Work with all committee chairpersons and staff members to develop annual budgets.
Enter employee labor hours into payroll system and process payroll on schedule per FMCE financial and
personnel policies.
Perform all payroll functions not related to issuing pay checks - including, but not limited to the
following: bi-weekly pay roll tax filing, quarterly tax reporting, annual tax reporting, annual employee
tax forms, new hire tax forms.
Maintain employee files for staff and MDO employees including all required paperwork.
Research and negotiate contracts for outside services and insurance.
Work with auditors to complete annual audit of accounts and Workers Compensation.
Perform and document monthly bank reconciliations on all bank accounts, and quarterly reconciliations
on investment accounts. Reconciliations to be performed in accordance with FMCE financial policies and
procedures.
Represent the church in all dealings with banks, financial institutions, investment firms, law firms,
insurance companies, and other interactions requiring financial knowledge of FMCE. This includes
activities such as opening / closing accounts, adding signatories and other similar tasks.
Prepare monthly financial reports and distribute to designated persons per FMCE financial policies and
procedures.
Prepare financial statements for MDO to the ARC committee upon request.
Assist the MDO Director with invoicing and payment tracking.
Routinely meet with Hospitality Coordinator, and provide support where needed.
Process accounts payable invoices for payment, including getting appropriate approval for expenditure,
coding all invoices to correct accounts and issuing check to vendor.
Collect the funds (or arrange for someone else to collect the funds) for Wednesday night suppers.
Maintain security of church credit cards and log of users.
Balance credit card statements to submitted receipts.
ADDITIONAL RESPONSIBILITIES / DUTIES
Provide monthly income/expense, honorariums and memorials to Administrative Assistant for
newsletter.
Submit a quarterly newsletter article on the Mercy fund usage.
Assure mail pick up and distribution.
Provide list of memorial contributions to Administrative Assistant on a weekly basis for gift
acknowledgment.
Maintain new hire employee documentationall legal and tax documentation required.
Manage employee benefit programs and documentation required from employees.
Ensure in-kind contributions are acknowledged via letter with a copy being maintained on file in the
Church Administrator/Financial Secretarys office.
Attend finance committee meetings, and prepare and publish minutes of finance committee meetings.
Prepare and distribute periodic and year end contribution statements.
Maintain and oversee church policy and procedure manual and employee handbook.
Maintain files on all legal documents and associated correspondence related to FMCE.
Work with Trustee Chairperson to assure completion of any maintenance, repairs and remodeling.
Oversee all church insurance policies and claim filing.
Have working knowledge of past contribution computer programs (Church Windows, Shelby v5) for
historical reporting.
Assist with answering the phones and greeting people in the lobby.
Other duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES
Knowledge of and familiarity with GAAP for churches and non-profit organizations.
Knowledge of and familiarity with fund balance accounting.
Working knowledge and intermediate proficiency in appropriate software: MS Office software suite -
Excel, Word, Outlook, Lathem Electronic Time Processing, Planning Center, Quick Books, and Xero.
Working knowledge of payroll; time calculations, benefit tracking and tax forms.
Ability to handle confidential information in an appropriate manner.
EDUCATION AND EXPERIENCE
Required:
Bachelors degree in Accounting or equivalent
Five years experience as bookkeeper or junior accountant, preferably in a non-profit organization
PHYSICAL DEMANDS
Must sit for long periods of time.
Must lift, push, pull up to 30 pounds.
Must be able to lift 30 pounds over head.
Must be able to climb stairs.
Must be able to attend occasional evening meetings for church business.
To apply: email resume and cover letter to
pastor@fmce.church
Pay depends on experience.
