Accounts Receivable Specialist

Aston Carter • Chanhassen, MN • 2h ago

Job Description

The Accounts Receivable Specialist manages full-cycle accounts receivable for a portfolio of B2B customers, including large institutional and government entities. This role focuses on accurate billing, timely collections, and detailed reconciliation, with additional responsibilities supporting USDA-related programs and EDI transactions. The position offers the opportunity to support a well-established accounting team during a leave period, with potential for longer-term opportunities as the team evolves.

Responsibilities

Manage full-cycle accounts receivable for assigned customers from invoicing through cash application and reconciliation.

Handle billing, reconciliation, and collections for B2B customers, including large institutional and government accounts.

Support accounts receivable processes related to USDA programs, including managing deductions, fees, and billbacks.

Validate shipment timing and delivery details to ensure accurate billing and payment application.

Reconcile what shipped versus what was billed and what was paid, resolving any discrepancies in a timely manner.

Work with EDI transactions, identify discrepancies, and troubleshoot issues to maintain accurate financial records.

Research and resolve short payments and deductions, partnering with internal teams such as sales and operations as needed.

Coordinate with the sales team before reaching out directly to customers to resolve billing or payment issues.

Maintain accurate documentation, including customer records, deduction details, and aging schedules.

Monitor accounts receivable aging and follow up on past-due balances in a professional and customer-focused manner.

Assist with ad hoc accounts receivable projects and process improvements during the coverage period.

Essential Skills

Experience in accounts receivable, including invoicing, collections, and reconciliation.

Proficiency in cash application and managing transactional accounting activities.

Associate's or Bachelor's degree in Accounting OR a minimum of 1+ year of transactional accounting experience.

Strong customer service skills with the ability to support and communicate effectively with key customer accounts.

Ability to research and resolve short payments, deductions, and billing discrepancies.

Comfort working with EDI transactions and resolving related issues.

Strong attention to detail and accuracy in documentation and reconciliation.

Effective communication and collaboration skills when working with internal teams such as sales and other departments.

Additional Skills & Qualifications

Experience working with large institutional and government customers in a B2B environment.

Familiarity with USDA-related billing, deductions, fees, and billbacks.

Ability to manage multiple priorities and deadlines in a fast-paced accounting environment.

Proactive approach to problem-solving and process improvement within accounts receivable.

Interest in longer-term opportunities as the team and structure evolve.

Work Environment

This role is based at a corporate office in Chanhassen. The first few weeks will be fully on site to support hands-on training and onboarding with the accounting team. After the initial training period, the schedule transitions to a hybrid model, with the ability to work from home on Mondays and Fridays and work on site the remaining days. The organization has a long-standing, stable presence and a culture where employees tend to stay for extended periods, with opportunities for growth and internal promotion. The position initially supports coverage during a leave but may lead to longer-term or full-time opportunities as the team structure evolves

Job Type & Location

This is a Contract position based out of Chanhassen, MN.

Pay and Benefits

The pay range for this position is $23.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chanhassen,MN.

Application Deadline

This position is anticipated to close on May 19, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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