Administrative Assistant

Robert Half • Gardena, CA • 1h ago

Description

We are looking for an Administrative Assistant to support program operations serving children and families in California. This contract opportunity is ideal for someone who enjoys keeping day-to-day activities organized, communicating with a variety of stakeholders, and ensuring records and schedules remain accurate. The role contributes to dependable service delivery by providing administrative coordination, maintaining documentation, and assisting staff with program-related logistics in a mission-driven non-profit environment.

Responsibilities:

Coordinate calendars, appointments, and routine administrative tasks to help program staff manage daily priorities effectively.

Enter, update, and organize participant information while maintaining accurate files and consistent documentation standards.

Assist with planning and logistical support for program events, workshops, and activities involving children and families.

Help manage intake and enrollment activities by gathering required paperwork and confirming that submitted information is complete.

Respond to inbound calls and other inquiries professionally, directing questions to the appropriate staff and providing timely follow-up when needed.

Prepare packets, materials, and supplies needed for meetings, activities, and program delivery.

Monitor attendance records and support the preparation of reports required for program tracking and oversight.

Maintain office organization and support compliance with program procedures, recordkeeping expectations, and organizational guidelines

Requirements - At least 2 years of experience in administrative support, office coordination, or a similar support role.

Demonstrated ability to handle data entry with accuracy and maintain organized records.

Experience answering inbound calls and managing front-office or receptionist-related responsibilities.

Strong verbal and written communication skills with the ability to interact professionally with families, staff, and community contacts.

Proficiency with general administrative office tasks, including scheduling, document preparation, and file management.

Ability to manage multiple tasks efficiently in a fast-paced, service-oriented environment.

High attention to detail and a dependable approach to handling confidential or sensitive information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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