Administrative Assistant - Career and Technical Programs

Craven Community College • New Bern, NC • 2d ago

: The Administrative Assistant- Career and Technical Programs performs a range of clerical, technical and administrative support duties in support of Career and Technical Programs. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department.

: - Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email

Provides general administrative support to include preparation of memorandums, correspondence, minutes and reports

Assists with Colleague updates to assigned course schedules as requested or assigned

Assists with the payroll process and input requirements for department personnel to include adjuncts, overloads, stipends, etc.

Assists with the maintenance and reporting requirements of the departmental budget

Assists with the collection, analysis and reporting of data as assigned

Monitors and conducts inventories pertaining to equipment and supplies and contacts appropriate individuals for equipment maintenance

Performs requisition requests to order supplies and materials

Assists with the preparation of travel requests, submissions and final settlements

Participates in appropriate committees and task forces as assigned

Performs other job-related duties and projects as assigned in support of the Colleges mission, core values and goals

Minimum Qualifications

: High school diploma or equivalent.

Two (2) years' experience in an office environment performing administrative tasks.

Preferred: Associate's degree from a regionally accredited institution of higher learning.

: Knowledge

Knowledge of modern office procedures, methods and computer equipment and software

Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment

Intermediate knowledge of report preparation

Intermediate knowledge of record controls

Knowledge of customer service principles

Skills

Advanced computer skills and technical proficiency in Microsoft Office applications

Effective verbal, listening and written communications skills

Attention to detail and high level of accuracy

Interpersonal skills with proven ability to work in a team environment

Abilities

Ability to record, compile, analyze and summarize data

Ability to analyze situations and exercise sound judgment in making decisions

Ability to display tact and poise at all times

Ability to handle confidential information with absolute discretion

Ability to communicate effectively both verbally and in writing

Establish and maintain effective working relationships with those contacted in the course of work

Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels

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