Administrative Assistant II

University of Maryland, Baltimore • Baltimore, MD • 1h ago

Administrative Assistant II This is a Part-Time (.60FTE or 24 Hours Per Week), Temporary, Contractual position. (Tuesday, Wednesday & Thursday) The University of Maryland School of Medicine (UMSOM), Center for Advanced Research Training & Innovation (CARTI)is currently recruiting apart-time, contractual Administrative Assistant II. Under general supervision, provides complex administrative support to an individual, office, department, or program. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbents exercise discretion and judgment with considerable consequence of error. Benefits: Contingent Category II UMB offers acomprehensive benefits packagethat prioritizes wellness, work/life balance, and professional development, along withadditional exciting perksthat employees can take advantage of.Contingent Category II staff receive a generous leave package that includes over 2 weeks of vacation each year, paid holidays, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job). UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. Primary Duties: · The Administrative Assistant II reports directly to the Associate Director of Research Training Tracks for the CARTI training track programs: o Administratively manage CARTI scholar's training track cohort programs o Recruit lecturers and schedule CARTI scholar presentations o Confirm presenters' participation in upcoming lectures o Create and distribute CARTI presentation surveys o Create data survey reports to send to scholars, presenters, and CARTI leadership o Send reminder emails/calendar invites to CARTI scholars/leadership o Collect powerpoint slides from presenters o Manage attendee counts of all events o Attend weekly training track meetings with CARTI leadership to provide updates on all scholar training track processes; ask/answer questions related to CARTI scholars o Record Zoom meeting lectures; upload powerpoint presentations and recordings to Blackboard o Manage CARTI lecture calendar & send out invitations to meetings o Reserve meeting rooms, order food (if necessary), and set up meetings/events o Ensure equipment is working, snacks & drinks are available, and fully stocked for in-person meetings o Perform other duties as assigned · The Administrative Assistant II will be asked to support the Director of Center Operations with the following responsibilities: o Answer main office phone line o Order office supplies o Prepare emails, letters & reports as needed o Manage FedEx shipments, if needed o Perform other duties as assigned Education:High School Diploma or GED Experience:Three (3) years' experience providing administrative support. OTHER:Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. Required Knowledge/Skill/Abilities: General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Pro-Rated Hiring Range (@ .60FTE):$30,000 - $33,000, Commensurate with education and experience UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification. If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit aUMB Job Applicant Accommodation Request. You may also contactleaveandaccom@umaryland.edu Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read theUMB Notice of Non-Discriminationfor more information. Job: Reg or CII Non-Exempt StaffOrganization: School of Medicine - CARTI Title: Administrative Assistant II Location: null Requisition ID: 260000CS

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