Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058098
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
*THIS IS AN INTERNAL (DPS) JOB POSTING FOR CURRENT (DPS) EMPLOYEES ONLYPLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=enGENERAL DESCRIPTION: Performs routine (journey level) accounting, administrative and financial work applying DPS and state Comptroller procedures for the preparation and maintenance of accounting work. Performs technical and detailed work to process purchase vouchers for goods and services or travel vouchers utilizing internal accounting system. Reconciles and verifies invoices, against purchase vouchers to ensure proper coding for accuracy of payment. Work involves maintaining, preparing, posting, and balancing accounting and financial transactions, records, documents, or reports. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdfESSENTIAL DUTIES / RESPONSIBILITIES: 1. Receive and process invoices to audit and reconcile statements. Prepare purchase vouchers for payments of good and services, p-card statements and/or travel vouchers to avoid interest where applicable utilizing agency accounting system. 2. Communicate and follow-up with internal customers to resolve payment discrepancies, answer inquiries from staff to request outstanding documentation.3. Enter information into the agency's automated accounting system after obtaining appropriate approvals to process payment according to policy and procedures.4. Maintain accounting files and records.5. May follow-up with vendors to request invoice. 6. May assist in training internal and external staff members. 7. May assist in preparation of special reports.8. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.9. Perform other duties as assigned.
Qualifications: GENERAL QUALIFICATIONS and REQUIREMENTS:Education and#8211; Graduation from a standard high school. Graduation from a two-year college with major in coursework emphasis in accounting, finance, auditing, business administration, and office administration or a related field is preferred. Experience and#8211; Minimum two (2) yearsand#8217; experience performing entry-level work in accounting, auditing, analyzing, and/or reconciling financial records.Substitution Note: Education of the @type described may be substituted for the experience requirement on a year-for-year basis. Note: thirty (30) semester hours is considered equivalent to one (1) year of education.Licensure and/or Certification and#8211; Must possess a valid driver license from state of residence.Regulatory Knowledge and#8211; Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures. Accounting Skills and#8211; Working knowledge of payment policies and procedures for travel and/or purchase vouchers, including purchase card. Working knowledge of the generally accepted accounting principles (GAAP), and procedures affecting the maintenance of accounting records. Working knowledge of automated financial systems. Considerable skill in working accurately with numerical data and mathematical computations. Considerable skill in analyzing, auditing, consolidating, and interpreting accounting data.Technology and#8211; Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems. Must be able to navigate in accounting systems with high efficiency to verify payment status and troubleshoot error messages. CAPPS Financials experience preferred.Interpersonal Skills and#8211; Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.Organizational and Prioritization Skills and#8211; Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism. Presentation/Communication Skills and#8211; Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.Research and Comprehension and#8211; Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.Analytical Reasoning/Attention to Detail and#8211; Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.Confidentiality and Protected Information and#8211; Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.Safety and#8211; Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.Travel and/or Schedule and#8211; Availability for after-hour work is required.PHYSICAL and/or ENVIRONMENTAL DEMANDS: The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Environment: Office;
Ambulatory skills, e.g. stand, walk, sit;
Hand-eye coordination and arm/hand/finger dexterity;
Ability to speak, hear, and exercise visual acuity;
Ability to transfer weights of twenty (20) pounds anticipated for this position;
Driving requirements: Occasional (five [5%]).State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing.A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.DUE TO THE HIGH VOLUME OF A
