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Office & Admin Specialist Sr

State of Minnesota • Saint Paul, MN • 1h ago

Working Title: Office and Administrative Specialist, Senior

Job Class: Office and Administrative Specialist, Senior

Agency: State Auditor

Job ID : 94016

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 05/05/2026

Closing Date : 05/11/2026

Hiring Agency/Seniority Unit : State Auditor / State Auditor-AFSCME

Division/Unit : Human Resources Unit / Audit Practice

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : St. Paul

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is responsible for administrative processes that allow audit reporting work to flow efficiently and in a manner that allows the most critical matters to receive the appropriate level of focus from the division. The position will provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division, establishing and maintaining division files, developing presentation materials, and processing written work product. The Office and Administrative Specialist, Senior has primary responsibility for:

Review technical accounting and audit reports and templates for clarity and consistency according to the Audit Practice Division's formatting.

Develop and execute formatting requirements and standards of review.

Handle the administrative production of reports; distribute reports; complete reporting forms for submission to the federal audit clearinghouse; and maintain a system of cataloging Audit Division publications.

Manage daily administrative functions and provide administrative support for the ongoing work of the division and the office.

Maintain files as required by the audit division's record retention standards.

Support functions within the audit division by accumulating and reviewing requested items relating to continued professional education and independence.

Minimum Qualifications

To be considered, a candidate must have:

Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.

English speaking skills sufficient to communicate effectively with a wide variety of individuals.

Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.

Skills in word processing sufficient to draft letters, memos, and reports.

Skills in data entry sufficient to enter staff continuing education and independence records into a database system.

Knowledge of accessibility formatting in reports and other @types of communication.

Preferred Qualifications

Two or more years of experience in office communications. (2 years of post-secondary education is equivalent to 1 year of experience in office communications).

Two or more years of experience entering data into a database systems.

Two or more years of experience working in an auditing and or finance setting.

Physical Requirements

Ability to work in a seated or standing position for extended periods of time.

Ability to use a keyboard for extended periods of time which may include repetitive motion.

Additional Requirements

Job offer is contingent upon candidate passing a job-related background check that may include the following: reference checks to verify job-related credentials, a criminal background check and driver's history check prior to appointment.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g. H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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