Executive Administrative Assistant

Aston Carter • Redmond, WA • 45min ago

The Executive Administrative Assistant provides high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role acts as an information and communication manager for the office.

Responsibilities

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Prepare invoices, reports, memos, letters, financial statements, and other documents.

File and retrieve corporate documents, records, and reports.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Prepare agendas and make arrangements for committee, board, and other meetings.

Support two General Managers and their organizations, totaling around 75 employees, by providing high-level administrative and operational support.

Manage calendars for two General Managers, handle expense management, and support new employee onboarding.

Provide day-to-day operational support, including proactive issue identification and morale support.

Support fast-paced teams within Azure AI and Modern Work Security organizations.

Essential Skills

5-7+ years of experience supporting leaders (GM-level preferred).

Proven experience managing multiple executive calendars simultaneously.

Strong skills in Excel, Word, and PowerPoint.

Demonstrated ability to anticipate issues, manage ambiguity, and think on their feet.

Excellent verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.

Ability to work independently, manage time effectively, and keep information organized and confidential.

Basic mentoring skills necessary to provide support and constructive performance feedback.

Proficiency with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Additional Skills & Qualifications

High school diploma or GED required.

Experience working with executives highly preferred.

Work Environment

This position is based in Redmond, WA, with a hybrid work schedule requiring three days per week onsite at Building 34, Office 4686. The standard workweek is Monday through Friday, totaling 40 hours, with some overtime expected. The role offers a chance for extension through the full 18-month assignment term. A standard equipment setup will be provided by the supplier.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $40.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on May 8, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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