Office Administrator

Aston Carter • Wilsonville, OR • 1h ago

Administrative Assistant

Job Description

Serve as the primary point of contact for incoming phone calls, answering promptly and routing calls accurately (20-25 calls in a day, could be more on a busy day)

Greet walk-in customers and visitors in a professional, friendly, and helpful manner (typically around 20 ppl week)

Provide basic pricing information and general business information to customers as appropriate

Maintain a clean, organized, and professional front desk and reception area

Coordinate incoming and outgoing mail, packages, and deliveries

Monitor and restock front-office and common-area supplies as needed

Support walk-in business by processing credit card transactions accurately and securely

Perform routine data entry tasks with a high level of accuracy and attention to detail

Log and track incoming checks and payments according to established procedures

Enter customer, pricing, and transaction information into internal systems

Maintain organized digital and physical records related to payments, mail, and front-office activity

Assist with basic reporting or tracking logs as required

Ensure data integrity by reviewing entries for completeness and correctness

Support additional administrative tasks as assigned to help maintain smooth daily operations

Skills

microsoft office, administration, outlook, office administrative, microsoft excel, administrative support, office management, data entry, customer service, front desk

Top Skills Details

microsoft office,administration,outlook,office administrative,microsoft excel

Additional Skills & Qualifications

Previous experience in a receptionist, front desk, administrative, or customer service role

Strong verbal and written communication skills

Experience with MS Office suite ; word, excel, outlook

Comfortable handling phone systems, customer inquiries, and transactional tasks

Proven ability to perform accurate data entry

Strong organizational skills and attention to detail

Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

Reliable, professional, and punctual

Preferred Qualifications

Experience with CRM & SAP : looking up information, projects, orders

Experience processing payments, including checks and credit card transactions

Familiarity with point-of-sale systems or internal business software

Prior experience in a temporary or coverage role

Basic knowledge of pricing or sales support environments

Experience Level

Entry Level

Job Type & Location

This is a Contract position based out of Wilsonville, OR.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wilsonville,OR.

Application Deadline

This position is anticipated to close on May 18, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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