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Project Administrator

Aston Carter • Kansas City, MO • 1h ago

Location: On-site, Monday-Friday

Employment Type: Full-time

Client: Aston Carter Partner Company

Overview

Our client is seeking a detail-oriented Project Administrator to support project managers, field superintendents, and vendor partners across multiple construction projects. This role is central to maintaining accurate project documentation, coordinating submittals, managing billing and pay applications, and ensuring smooth communication across teams. The ideal candidate thrives in a fast-paced environment, is highly organized, and enjoys supporting complex project workflows from start to finish.

Key Responsibilities

Collaborate with Project Managers, Field Superintendents, and vendor partners to support multiple projects and schedules

Review project scope for newly awarded work and participate in handoff meetings

Respond to vendor inquiries with professionalism and strong communication

Understand client requirements for revision control, close-out documentation, change order processes, and progress reporting

Prepare and track Sub-Contracts, Purchase Orders, Change Orders, Monthly Applications, and Time & Material invoicing

Coordinate and compile close-out documents, including warranty letters and product information

Resolve billing discrepancies in partnership with the Project Manager

Participate in project management meetings as needed

Manage submittal processes and documentation

Support Field Superintendents with project-specific needs such as scheduling or compliance requirements

Required Skills & Experience

Proficiency in project administration, job costing, purchase orders, change orders, time and billing, invoicing, and project coordination

Basic accounting knowledge related to project financials

Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)

Excellent organizational skills with the ability to prioritize and manage multiple projects

Ability to work effectively under pressure and handle competing deadlines

Strong verbal and written communication skills

Detail-oriented, proactive, and self-motivated

Preferred Qualifications

Experience in the construction industry

Familiarity with systems such as Vista Viewpoint, Dropbox, Bluebeam, Aconex, Procore, or other construction information-exchange platforms

Resourceful, adaptable, and able to problem-solve in a dynamic environment

Professional demeanor and strong customer-service mindset

Work Environment

This position is 100% on-site, working in a professional office environment within a large, established organization of over 500 employees. The company offers significant growth potential, long-tenured staff, and 100% employer-paid benefits, contributing to a supportive and stable workplace culture.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on May 15, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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