Summary Administrative Program Coordinator provides guidance on management control requirements and exercise sound judgment when handling matters that require executive clearance. This individual is particularly adept at evaluating administrative processes; driving efficiency and identifying staff needs to further the organization's mission. Expertise in financial and digital management, reconciling General Operating Expenses budgets, travel and training funds, and property procurement and inventory. Responsibilities As a Administrative Program Coordinator, you will: Support the administration and tracking of General Operating Expenses (GOE) budgets, including travel and training funds. Review financial data for accuracy and assists in reconciling reports in coordination with the Office of Finance. Ensure that financial transactions, authorizations, vouchers, and procurement requests comply with applicable policies, procedures, and regulatory requirements. Assist in monitoring budget execution and identifying discrepancies, bringing issues to the attention of management for resolution. Assist in the planning, formulation, development and promotion of policies and procedures arising within the Office of Operations' area of responsibility relative to administrative and fiscal policies. Participate in the initiation and preparation of administrative and policy directives and procedures as required. Frequently meet with program coordinators from other offices to develop uniform policy within the Agency. Serve as principal advisor to the organization on all administrative matters related to travel, training, and office space and logistics. Initiate or actively participate in developing and implementing related policies. The ideal candidate for the Administrative Program Coordinator role is a versatile administrative professional who seamlessly bridges high-level strategic analysis and essential day-to-day office operations. As proactive leaders, Administrative Program Coordinator provide authoritative advice on management control requirements and exercise sound judgment when handling matters that require executive clearance. This candidate is particularly adept at evaluating administrative processes to drive efficiency and identifying staff needs to further the organization's mission. Requirements Conditions of Employment You must be a U.S.Citizen and eligible for consideration. You must meet specialized experience to qualify. Required documents must be submitted by the closing date. Submit application and resume online by 11:59 PM EST on the closing date. CONDITIONS OF EMPLOYMENT: As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance the organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service. BACKGROUND INVESTIGATION: Must be able to qualify for and maintain a Top Secret/SCI Level Clearance. PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed). TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F. DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed). Qualifications To meet the minimum qualifications for this position, you must meet the specialized experience qualifications: To qualify for the Grade 12, you must have at least one year of experience equal or equivalent to the GS-11, it must include: Experience with budget and financial analysis that includes budget oversight, travel planning and managing training funds. Experience presenting data from multiple sources, documenting analysis, recognizing trends and making recommendations. To qualify for the Grade 13, you must have at least one year of experience equal or equivalent to the GS-12, it must include: Experience managing financial regulations, policies, and processes to organization-wide policy guidance. Experience leading cross-departmental projects that align administrative functions. Experience analyzing operating practices and identifying areas for workflow improvement. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Compliance - Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance. Technical Credibility - Understand and appropriately apply principles, procedures, requirements, regulations, and policies. Written Communication - write in a clear, concise, organized and convincing manner for the intended audience. Oral Communication - Expresse information (for example, ideas or facts) to individuals or groups effectively, considering the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral arguments). For all @types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 All applicants must meet all qualification requirements by the closing date of this announcement. Education Additional Information The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, FairChanceAct@dot.gov. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.
