Absentee Ballot Board/Vote-by-Mail Supervisor (Program Assistant)
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Absentee Ballot Board/Vote-by-Mail Supervisor (Program Assistant)
Salary
$32.52 - $41.83 Hourly
Location
Minneapolis 55414, MN
Job Type
Full-time
Job Number
2026-00215
Department
Office of City Clerk
Division
Elections & Voter Services
Opening Date
05/01/2026
Closing Date
5/10/2026 11:59 PM Central
FLSA
Non-Exempt
Bargaining Unit
CNR
Description
Benefits
Questions
Position Description
The City of Minneapolis Elections & Voter Services is a division of the Office of the City Clerk whose purpose is to support access to local government. We administer local, state, and federal elections for Minneapolis voters.
In a supervisory capacity, participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation.
We are hiring for Absentee Ballot Board/Vote-by-Mail Supervisor (1)
The City Clerk's office is looking to fill one (1) temporary seasonal absentee voting supervisor position to oversee operations of absentee voting, specifically the oversight of the City of Minneapolis's Absentee Ballot Board Tabulation Program, absentee voting support staff, and election judges. They will supervise and support the daily operations of the Absentee Ballot Board (AB Board) and Vote-by-Mail program. They will primarily manage the AB Board ballot tabulation and audit processes, will be responsible for recruiting, training, scheduling, and supervising AB Board Election Judges, and will also work with the other Vote-by-Mail supervisors on the daily operation of the Vote-by-Mail program. The Absentee Ballot Board is responsible for accepting and rejecting returned absentee ballots and the preparation and tabulation of accepted absentee ballots. This position's primary responsibility will be to manage and supervise the preparation and tabulation of all accepted absentee ballots cast by Minneapolis Voters.
This is a full-time (30-50+ hours per week), temporary positions scheduled for June 1, 2026 - December 18, 2026, covering the following scheduled elections:
August 11, 2026, State Primary Election
November 3, 2026, General Election
Desirable candidates will have prior experience in: Elections; absentee/vote-by-mail voting; training, supervision, and management.
Note:Anticipated starting salary range: $32.517 - $36.028/hr, depending on qualifications.
Hours may fluctuate based on operational needs. Will involve evening and weekend hours, as needed, especially in the final week(s) leading up to each Election Day.
Work Location: This position will work onsite at Minneapolis Elections & Voter Services: 980 E Hennepin Ave, Minneapolis, MN 55414.
The City of Minneapolis does not sponsor applicants for work visas.
Job Duties and Responsibilities
Assist with the development, supervision, and implementation of the absentee voting program with a focus on the Absentee Ballot Board.
Assist with the resolution of problems that develop in relation to the activities of the program and direct/resolve complaints as necessary.
Prepare materials and make presentations for the program assigned and assist in a variety of presentations to increase awareness, and provide information about services, facilities, programs, or legal requirements.
Assist in hiring, scheduling, training, and mentoring of seasonal election support staff and Absentee Ballot Baord Judges, particularly Absentee Ballot Board staff.
Assist with routine administrative detail in the absence of the program manager.
Administer advanced operations related to absentee voting using the Statewide Voter Registration System online database.
Manage inventory including absentee voting supplies, materials, and ballots.
Oversee the production and distribution of applicable forms and supplies.
Perform a wide range of clerical duties related to election operations which may include but are not limited to: election judge training activities; support roles in the election warehouse; and support roles for any other elections-related activities.
Perform research, evaluation, and analysis.
Working Conditions:Normal office setting with occasional field work; may involve assignments and travel to and from various Minneapolis Election sites such as additional early vote centers and health care facilities, including outdoor and/or warehouse-related activities.
Pursuant to Minnesota Statute §204C.06, Subd. 8, news media are granted access to polling places, and as part of the normal duties of this position, individuals may be recorded or appear in the background of media interviews or footage while performing their work; this is an inherent requirement of the position.
Required Qualifications
Minimum Education: High school diploma or equivalent; or currently attending high school.
Eligible to vote in MN:
Must be at least 18 years of age;
Able to read, write, and speak English;
Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;
Cannot be domiciled, either permanently or temporarily, with any candidate on the ballot and;
Cannot be a candidate in the election.
Licenses/Certifications: Election Judge Training provided.
Desired Qualifications:
Experience working in elections.
Experience working in supervisory roles
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
Background Check
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Union Representation
This position is not represented by a bargaining unit. See the Civil Service Rules (https://www.minneapolismn.gov/government/departments/hr/civil-service-rules/) for terms and conditions of employment.
Interview Selection
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.
Knowledge, Skills and Abilities
Considerable knowledge of elections, including absentee voting, procedures, and election law.
Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
Considerable knowledge of the techniques of gathering, compiling and analyzing data.
Considerable knowledge of departmental or division policies and procedures.
Good working knowledge of computers.
Good oral and written communication skills.
Good keyboarding skills.
Ability to maintain good working relationships with a diverse population.
Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
Ability to organize, prioritize and supervise the work of subordinates.
May require strong supervisory skills.
Good knowledge of modern record keeping and database practices, including complex filing operations.
Good negotiating and conflict management skills
Ability to work under pressure, manage emergencies, and meet rigid deadlines
Strong attention to detail.
Ability to interact in a fair and impartial manner and establish and maintain effective working relationships with other staff members, department management, local election officials, and the general public.
Ability to handle confidential information in accordance with applicable laws and policies.
Ability to manage time effectively and be flexible.
Ability to plan and organize projects of modest complexity.
Ability to create a supportive working environment and a strong cooperative team.
Ability to maintain good working relationships across various teams.
As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.
The City of Minneapolis is proud to be an Equal Employment Opportunity employer.
Benefits Summary
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .
Insurance
Health insurance
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.
Dental insurance
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.
Life insurance
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.
Paid time off
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .
Paid parental leave
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.
Retirement
City employees earn a pension and may choose to participate in additional retirement savings programs.
Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.
Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).
Transportation
Eligible City employees may choose to participate in the following transportation programs:
Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.
Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.
Learning and development
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees.
Other perks
Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.
01
How did you find out about this position? (Select all that apply)
Recruiter
City of Minneapolis website
City of Minneapolis employee
City of Minneapolis Career Opportunities Bulletin
Friend, family, or community
League of Minnesota Cities website
Diversityjobs.com website
Governmentjobs.com website
Indeed.com website
Minnesotajobs.com website
Minnesota Council of Nonprofits website
Other Website
LinkedIn
Twitter / X
Facebook
Other social media site
Newspaper
Other media
College or University
Community organization
Job Fair
Professional association
Site Visit
None of the above
02
Please specify where you heard about the position (e.g., website name, City of Minneapolis employee name, job fair, professional association).
03
This is a temporary position that will be continuous through December 18, 2026. Can you commit to this timeframe?
Yes
No
04
This position will require working full-time (30-50+ hours per week) and working on some weekends and evenings. Can you commit to these hours?
Yes
No
05
What best describes your level of education?
High School Diploma/GED
Some College, No Degree
Associate's Degree
Bachelor's Degree
Master's Degree
Doctorate
None
06
Describe your experience working in elections and/or in a supervisory capacity. Specifically address what your duties entailed, how long you have performed elections/supervisory duties, and the number of staff you have supervised, if applicable.
07
What skills and capabilities would you bring that would enhance the administration of elections in Minneapolis?
08
Do you have at least one (1) year of work experience in the following @types of environments?: (check all that apply)
None
Elections / Public Administration
Office Setting
Customer Service
09
Please rate your skill level relative to Microsoft Outlook.
None
Beginner (create/edit simple emails, change appearance of emails using variety of editing tools, attach documents)
Intermediate (Create and manage folders, change appearance of emails using variety of editing tools, use of journal)
Advanced (setting up filing rules for emails, voting options, use of journal)
10
Please rate your skill level relative to Microsoft Word.
None
Beginner (Create and edit simple documents, change the appearance of documents using a variety of editing techniques.)
Intermediate (Create custom templates and styles, manage tables and table data, insert graphics, etc.)
Advanced (Automate tasks by writing and revising macros, prepare documents for publication, modify an HTML page in Word, etc.)
11
Please rate your skill level relative to Microsoft Excel.
None
Beginner (basic worksheets, edit data, sort/filter, basic calculations, change formatting etc)
Intermediate (complex formulas, charts, conditional formatting, edit templates, etc.)
Advanced (pivot tables/charts, link data, forecasting, macros, consolidating etc.)
12
Please rate your skill level relative to Microsoft PowerPoint.
None
Beginner (create a presentation, format text on slides, add graphical objects to a presentation).
Intermediate (modify graphical objects on slides, customize the PowerPoint environment, work with tables in a presentation, import charts to a presentation, prepare to deliver a presentation).
Advanced (customize a design template, add SmartArt graphics to a presentation, add special effects to a presentation, customize a slide show, collaborate on a presentation, secure and distribute a presentation).
Required Question
Employer
City of Minneapolis
Address
350 South 5th Street
Room 1
Minneapolis, Minnesota, 55415
Phone
(612) 673-2282
Website
http://www.minneapolismn.gov/jobs
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