Administrative Assistant III - Computer Science Department; Outreach & Student Services
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Administrative Assistant III - Computer Science Department; Outreach & Student Services
Salary
$24.45 - $29.00 Hourly
Location
Golden, CO
Job Type
Full Time
Job Number
GLA - JR108377 - 04/26
Department
Colorado School of Mines
Opening Date
04/30/2026
Closing Date
5/31/2026 11:59 PM Mountain
FLSA
Determined by Position
Max Number of Applicants
75
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
1500 Illinois St. Golden, CO 80401
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
recruitment@mines.edu 303-273-3250
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
Make a difference in higher education!
Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."
Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:
Medical, Dental, and Vision Insurance
Generous vacation and sick leave plus 13 paid holidays
State retirement plan (PERA)
Parental Leave
Reduced cost tuition for employee and family members
Life and Disability Insurance
Professional growth and training opportunities
Access to technology and equipment
Colorado State Employee Assistance Program
Access to a world-class recreation center
Interaction with an international population and cultural events
Description of Job
The Computer Science Department at Colorado School of Mines is seeking a highly organized, proactive, and service-orientedAdministrative Assistant III - Outreach & Student Services. This is an in-person role based in the CS main office, where the position serves as a primary front-line presence and a key administrative partner supporting department operations, student services, and outreach programming.
This position is supervised by theDepartment Managerand receives additional direction from theDepartment Head. The Administrative Assistant III works closely with faculty, staff, students, campus partners, and external stakeholders and is often the "face" of the department for in-person interactions.
Key ResponsibilitiesOffice Management, Administration, and Departmental Support
Manage daily operations of the Computer Science main office, including providingreception services, greeting visitors, answering inquiries, and directing individuals appropriately.
Create, implement, and regularly evaluateoffice practices and proceduresin coordination with department managers, department heads, faculty, students, and staff.
Provide department leadership withsupplemental details, ideas, and solutionsto support effective administration of academic and program operations.
Prioritize departmental workload; organize and coordinate assigned office operations; define office workflows and recommend improvements to administrative processes.
Process departmental requests and documentation, including:
Faculty, visiting scholar, staff, and student paperwork
Travel and reimbursement requests
Course book orders and course evaluations
Purchasing and accounting documentation
Maintenance of mailing lists, databases, departmental records, and student files
Complete and track undergraduate contracts each semester.
Oversee poster printing for the department and serve as point of contact for external printing services.
Assist with room reservations for classes, meetings, and events.
Provide support for facilities and maintenance requests (furniture, A/V, space needs).
Support and coordinateoffice and lab movesas needed.
Schedule computer labs and coordinate with ITS on installations of computers, projectors, and software; submit and track help desk requests.
Student Services
Coordinate travel arrangements for faculty, Department Head, staff, students, faculty candidates, and visitors, including allocation and tracking of travel funds.
Complete, verify, submit, and audittravel and expense reports.
ManageWorkday transactions, assisting faculty and staff with travel and purchasing submissions and processing reimbursements.
Oversee registration action forms and related documentation.
Assist with course scheduling and instructional logistics.
Serve as theprimary point of contact for Computer Science student organizations, including:
Budget tracking and purchasing
Advising on Mines policies
Coordinating meetings and events
Supporting communications and general operations
Outreach Support
Organize and administerDectech academic-year and summer camps, including:
Soliciting and communicating with participants
Ensuring completion of required forms and payments
Assisting with staffing and scheduling
Creating contracts and program documentation
Surveying participants and summarizing feedback
Managing physical inventory and supplies
Maintaining and updating marketing materials
Promoting programs and ensuring compliance with Mines policies
Overseeing daily camp operations in coordination with lead staff and instructors
Support additional outreach initiatives such asAspirations programs and summer research programs, including:
Advertising programs and attending planning meetings
Working with outside agencies and campus partners
Reviewing applications and communicating with applicants and parents
Planning and supporting large-scale events
Ordering materials and tracking budgets
Collaborating with faculty, staff, and student assistants
Assist with and oversee other outreach programs as needed
Events, Logistics, and Student Employee Support
Support logistics for departmental events, orientations, workshops, and meetings.
Assist with event planning, scheduling, ordering materials, and on-site coordination.
Support student organization initiatives and department-sponsored programming.
In the absence of the Program Administrator, assist withco-supervision and training of student employeesworking in the department office/front desk.
Delegate and oversee student tasks such as mail distribution, errands, filing, database updates, bulletin boards, and special projects.
Provide guidance on professional practices and office procedures; provide corrective feedback when needed.
Additional Duties
Perform additional administrative and operational support tasks as assigned to meet departmental needs.
Duties may vary depending on departmental priorities.
Work Environment & Growth Opportunities
This is an in-person role in a collaborative office environment with one other Administrative Assistant III. The position offers meaningful exposure to a wide range of campus operations, stakeholders, and initiatives. Previous Administrative Assistant IIIs at Mines have advanced intomanagement and leadership roles, and the department actively supports professional development and skill growth.
The role provides opportunities to:
Lead outreach and event initiatives
Develop cross-campus partnerships
Build transferable skills applicable across higher education administration
Please note: this position is on-campus Monday - Friday; 8:00am-5:00pm.
Occasional evening and weekend hours required for special events
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
MINIMUM QUALIFICATIONS:
Education and Experience:
Three years of administrative support experience including customer service, data entry, and computer proficiency. Ability to work effectively with a diverse population. Part time work will be pro-rated.
Experience must be clearly documented in the "Work History" section of the application. "See Resume" will not be accepted.
Substitutions:
College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience. If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework.
Preferred Qualifications:
Bachelor's degree.
Experience in higher education administration.
Experience supporting outreach programs, student services, and/or event coordination.
Experience working for the State of Colorado.
REQUIRED SKILLS AND ATTRIBUTES:
Must-Have Skills
Strong organizational skills
Experience working with students
Detail-oriented approach to complex administrative work
Soft Skills for Success
Proactive and solutions-oriented mindset
Strong customer service and professional communication skills
Calm and effective under pressure, especially when supporting students
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go tospb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at benefits@mines.edu .
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
This position requires three years of administrative support experience including customer service, data entry, and computer proficiency. Do you meet this requirement?
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02
If you answered "yes", please describe how you meet this requirement, including titles and dates of service. If you answered "no", please enter "n/a"
03
Please describe an event you planned. Walk us through the planning process from conception to post-event wrap-up, including vendor selection, budget tracking, staffing, and day-of coordination.
Required Question
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