44646BR
Extended Job Title:
Administrative Assistant
Position Description:
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Requisition ID:
44646BR
Optional Attachments:
Professional/Personal Reference, Recommendation/Referral, Other Documents Supporting Qualifications
Travel Required:
Up to 25%
Major/Essential Functions:
Supports the WHiP Director by performing administrative duties related to planning, directing and coordinating all administrative aspects of the program as requested. Including meetings, events, catering and annual reports. Send invoices to WHiP members, submit forms to Accounting Services for distribution of funds.
Research, develop and present ideas for 1) increased recruitment to reach a multi-faceted population of PhD students. 2) outreach and recruitment of new Industry Partners, communications to current Industry Partners and contribute to the overall success of the Center. 3) Prepare creative and informative multi-media promotional materials including a new or revised video, brochures, promotional slides, etc.
Develop and maintain website for WHIP and NWI. Maintain and update the content of the WiSE PhD program web page on the NWI web site. Maintain the LinkedIn page for WHIP. Other websites may be developed and
maintained based on current needs. Websites are to be updated with detailed, accurate and current information as frequently as needed or requested. Update photos and news as needed.
Provide assistance for the organization of the WiSE PhD program seminars. Keep the contact information of alumni of the program up to date to the best possible extent. Assist with PhD student progress per policies and requirements as needed. Assist with hiring processes for PhD students and others as needed.
Process Travel requests (excluding hurricane deployments) in Chrome River for staff, faculty, students and group travel. Process travel, secure the venue and catering or refreshments for the McDonald Mehta Lectures. Upload all supporting documentation as required. Maintain travel files. Serve as backup for BSRE.
Prepare and submit requisitions for Purchase Orders for NWI (excluding IT and Reese Center). Process invoices for payments to vendors in TechBuy. Maintain Purchasing / Purchase Order files including any back-up information or documents. Contact vendors for quotes or updates. Set up new vendors as needed. Serve as backup for BSRE.
Process the monthly Voyager statements ensuring deadlines are met and appropriate funding is used.
Process Physical Plant Requests for building maintenance and project orders. Maintain calendar requests for conference room 107 and 201. Process key requests.
Back up administrative support for the SB5 Flood Project including planning and executing events, purchasing, travel arrangements and other needed support functions that arise meeting all deadlines.
Complete the annual Campus Guard compliance audit.
Grant Funded?:
No
Pay Basis:
Hourly
Schedule Details:
M-F 8am - 5pm
Work Location:
Lubbock
Preferred Qualifications:
At least 3 years relevant experience within TTU. Previous experience with organizing large events.
Experience with website design and social media platforms on a business level.
Recruiting experience related to students and/or business.
Experience with TTU systems including Purchasing, Travel, Budgets, Deposits and Finance
Experience with planning events and/or working with large groups; development of outreach or informational presentations, brochures or other communications; successful recruiting experience.
Experience and knowledge of Microsoft Word, Excel, Power Point, Outlook; creation and maintenance of databases.
Department:
National Wind Institute
Required Attachments:
Cover Letter, Resume / CV
Job Type:
Full Time
Shift:
Day
Required Qualifications:
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
Does this position work in a research laboratory?:
No
About the Department and/or College:
The National Wind Institute (NWI) has evolved from its traditional singular focus on wind hazards to three main research pillars of Energy Systems, Atmospheric Measurement & Simulation, and Wind Engineering. Though all three of these pillars focus on distinct issues, they also maintain common ground via cross cutting themes. All research seeks to benefit communities at micro and macro scales.
https://www.depts.ttu.edu/nwi/
Safety Information:
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement:
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
About the University:
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
Job Family:
Organizational Administration
Job Sub Family:
Administrative Operations
Knowledge, Skills, and Abilities:
Excellent communication skills including verbal and written.
Collaboration skills/ability to have a collaborative mindset.
Critical thinking skills.
Excellent customer awareness and service skills.
Ability to work in a fast paced environment accurately meeting critical deadlines.
Excellent organizational and time management skills.
Hourly Pay Range:
$17.69 - $22.98 - $28.32
