Administrative Assistant

Robert Half • Signal Hill, CA • 1h ago

Description We are looking for an Administrative Assistant to support risk, claims, and safety operations for a construction-focused organization in Signal Hill, California. This Long-term Contract position is ideal for someone who can manage detailed records, coordinate across departments, and help keep claims and compliance activities organized and on schedule. The role combines administrative support with hands-on involvement in workers' compensation, vehicle claims, injury reporting, and financial documentation. You will work closely with internal teams and external partners to maintain accurate files, support investigations, and promote consistent adherence to safety and risk procedures.

Responsibilities:

Coordinate administrative support for risk management and safety activities, ensuring records, communications, and follow-up tasks are completed accurately and on time.

Manage workers' compensation and other insurance-related files by assisting with claim intake, documentation, status tracking, and closure activities.

Gather incident details, statements, reports, photographs, and supporting materials for workplace, vehicle, and liability matters to aid investigations and claim handling.

Maintain organized electronic documentation for claims, potential legal matters, recoveries, and injury cases while monitoring important reporting dates and action deadlines.

Partner with Human Resources, Safety, Fleet, and other departments to collect required employee and incident documentation for claims review and legal support.

Assist with auto claim administration by tracking cases from initial notice through resolution, reviewing related estimates, and helping ensure timely processing.

Support subrogation efforts by identifying recovery opportunities, organizing evidence, and coordinating with carriers, adjusters, attorneys, and third parties.

Audit injury and claim files for completeness, verify supporting documents are properly maintained, and provide follow-up on missing information or outstanding actions.

Submit invoices and related backup documentation for payment processing and maintain accurate records of departmental financial paperwork.

Respond to routine safety and risk inquiries, assist with training and cross-functional coordination, and support ongoing compliance and operational improvement efforts. Requirements - At least 3 years of experience in administrative support, claims administration, risk management, or a related office-based role.

Working knowledge of workers' compensation, insurance claims processing, accident reporting, and compliance documentation.

Strong data entry and recordkeeping skills with the ability to maintain accurate, confidential, and well-organized electronic files.

Experience coordinating with multiple departments and communicating professionally with employees, vendors, carriers, and outside partners.

Familiarity with Accounts Payable support, including invoice submission and documentation tracking.

Understanding of safety and compliance practices, including OSHA-related environments or construction industry operations.

Ability to manage competing priorities, monitor deadlines, and follow detailed procedures with a high level of accuracy.

Proficiency in general administrative tasks such as inbound call handling, office support, and document coordination. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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