Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!
The Neuroscience Institute (NI) at Carnegie Mellon University is seeking an Administrative Assistant to support a wide range of administrative, operational, coordination, and financial functions. This role reports to the Senior Academic Program Manager and partners closely with the Executive Director to help ensure the institute's day-to-day operations run smoothly.
The Administrative Assistant will provide support to faculty, staff, and students in carrying out their responsibilities, including tasks such as purchasing, greeting visitors, scheduling rooms, coordinating ID cards, and processing visitor requests. In addition, this individual will manage office inventory, oversee office and seating assignments, handle swipe card access, and serve as a resource for guidance on NI practices, policies, and procedures.
Core Responsibilities:
Coordinates various administrative duties such as managing departmental key distribution, keeping an accurate building roster, submitting FMS service requests, sorting and distributing mail, maintaining department email distribution lists, managing conference room calendars and associated audio/visual needs, ordering catering for events, receiving packages, and greeting NI guests.
Serves as liaison with various campus departments, including physical plant, to ensure building maintenance, work orders completion, etc.
Support graduate program operations, including admissions logistics, student records coordination, and budget and expense tracking.
Makes office, course, and simple research purchases.
Produces and assembles regular administrative and academic program reports and summaries. Frequently required to respond directly to inquiries and requests regarding these reports.
Assists with the coordination of departmental seminars, which include but are not limited to scheduling meetings and advertising/promoting seminars.
Plans departmental events and assists with graduate and alumni events.
Serves as initial contact and liaison, providing information/coordination via phone or in person for funding agencies or other outside associations.
Completes general website updates and manages NI posts on social media outlets.
Other duties as assigned.
Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
Qualifications:
High School/GED or equivalent required. Associate's Degree preferred.
1-3 years' experience in administrative support.
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Requirements :
Successful completion of a pre-employment background check
Joining the CMU team opens the door to an array of exceptional benefits.
Benefits eligible (https://www.cmu.edu/hr/benefits/eligibility/index.html) employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance (https://www.cmu.edu/hr/benefits/health-welfare/index.html) as well as a generous retirement savings program (https://www.cmu.edu/hr/benefits/retirement-savings/index.html) with employer contributions. Unlock your potential with tuition benefits (https://www.cmu.edu/hr/benefits/tuition/index.html) , take well-deserved breaks with ample paid time off (https://www.cmu.edu/hr/benefits/time-away/pto.html) and observed holidays (https://www.cmu.edu/hr/benefits/time-away/holidays.html) , and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team (https://www.cmu.edu/hr/work-life/support/family-child-care-resources/index.html) to help navigate childcare needs, fitness center access (https://athletics.cmu.edu/recreation/facilities) ,and much more!
For a comprehensive overview of the benefits available, explore our Benefits page (https://www.cmu.edu/hr/benefits/index.html) **.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
Location**
Pittsburgh, PA
Job Function
Administrative Support and Coordination
Position Type
Staff - Regular
Full Time/Part time
Full time
Pay Basis
Hourly
More Information:
Please visit "Why Carnegie Mellon (http://www.cmu.edu/jobs/why-cmu/index.html) " to learn more about becoming part of an institution inspiring innovations that change the world.
Click here (https://www.cmu.edu/jobs/benefits-at-a-glance/) to view a listing of employee benefits
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
Statement of Assurance (https://www.cmu.edu/policies/administrative-and-governance/statement-of-assurance.html)
Interested in a career with Carnegie Mellon University but not finding anything that currently aligns with your interests, background, or experience? Learn how to sign up for Job Alerts (https://www.cmu.edu/jobs/external-applicants.html#job-alerts) through your candidate profile.
If your heart is in your work, come work with us. Carnegie Mellon University isn't just one of the world's most renowned educational institutions - it's also a hotspot for some of the most talented doers, dreamers, and difference-makers on the planet. When you join our staff, you'll become an important part of our mission to create a healthier, safer, and more just life for all. No matter what your role or location, you'll connect and collaborate with dedicated, passionate colleagues - and you'll have the satisfaction of delivering work that truly matters.
We cultivate a vibrant, welcoming environment where everyone is valued and encouraged to contribute and achieve. In addition to competitive benefits and a robust support network, you'll have access to many tools and resources to sharpen your abilities and professional skills, as well as opportunities to engage and share perspectives with a dynamic and inspiring community of uniquely talented staff, faculty, students, and alumni.
The future is awaiting your expertise and intellect. Come join the architects of what's next. Apply now.
Learn more about Student Employment (https://www.cmu.edu/sfs/student-employment/index.html) .
Please see Faculty Careers. (https://www.cmu.edu/faculty-office/faculty-recruitment/faculty-careers.html)
For technical assistance, email HR Services (hr-help@andrew.cmu.edu) or call 412-268-4600.
If you are an individual with a disability and you require assistance with the job application process, please email Equal Opportunity Services (employeeaccess@andrew.cmu.edu) or call 412-268-3930.
Prospective Employee Disclosures (https://www.cmu.edu/jobs/disclosures/index.html)
