Administrative Associate 3

Robert Half • Moon Township, PA • 3h ago

Description We are looking for an experienced Administrative Associate 3 to provide high-level administrative support in Moon Township, Pennsylvania. This Long-term Contract position is ideal for an organized individual who can coordinate office operations, manage sensitive information, and support executive-level activities with accuracy and discretion. The successful candidate will play a key role in keeping documentation, communications, and scheduling organized while helping the office run efficiently.

Responsibilities:

Coordinate daily administrative activities, including supply management, document organization, record tracking, and support for routine clerical operations.

Create and format business materials such as invoices, reports, correspondence, summaries, and other office documentation with a high level of accuracy.

Maintain organized filing systems by storing, updating, and retrieving company records, reports, and important corporate documents as needed.

Review incoming communications and materials, assess urgency and relevance, and route information to the appropriate individuals or teams.

Arrange meetings and executive sessions by preparing agendas, scheduling attendees, and handling logistics for board, committee, and internal discussions.

Support office workflows through research, information gathering, and timely follow-up on administrative requests from leadership and staff.

Handle confidential information with care while ensuring documents and communications remain secure and properly organized. Requirements - High school diploma or equivalent required.

5-7 years of administrative support experience required, including prior work assisting senior leaders or executives.

Strong verbal and written communication skills with the ability to interact professionally across all levels of an organization.

Proven ability to manage multiple priorities independently while maintaining accuracy and meeting deadlines.

Experience using Microsoft Word, Excel, and PowerPoint for document preparation, reporting, and presentations.

Solid organizational skills with the ability to maintain confidentiality and manage records in a structured manner.

Background in customer service, office coordination, and general clerical support is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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