Administrative Assistant to the Chair of Family Medicine

University Of Vermont • Burlington, VT • 2d ago

Position Details

Advertising/Posting Title Administrative Assistant to the Chair of Family Medicine

Posting Summary

The University of Vermont seeks an Assistant to the Chair of Family Medicine, Dr. Shalina Nair. The Assistant to the Chair will be responsible for providing high-level, strategic support to both the Chair and senior department leadership.

This role manages complex calendars and competing demands with a high degree of independence, exercising sound judgment to prioritize workflows, resolve challenges, and ensure seamless day-to-day operations.

The position plays a critical role in supporting faculty lifecycle processes, including appointments, reappointments, promotions, and annual reviews, while maintaining accurate and confidential records. The Assistant prepares and coordinates materials for leadership meetings, ensuring efficient and effective decision-making.

In addition, this role leads and supports special projects and departmental initiatives, upholding a high standard of operational excellence. Responsibilities include coordinating conferences, workshops, meetings, and travel, as well as providing reporting and administrative support for key organizational activities.

This position contributes to a collaborative, team-oriented environment grounded in strong communication, collegiality, and a shared commitment to advancing excellence in health care.

Minimum Qualifications (or equivalent combination of education and experience)

Associate's degree and one to three years related experience required.

Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required.

Effective business communications and correspondence skills required.

Desirable Qualifications

Working knowledge of PeopleSoft and PeopleAdmin desirable.

Anticipated Pay Range $23.25 to $29/hour

Other Information

This position is eligible for remote work one day per week.

Special Conditions A probationary period may be required, Background Check required for this position, This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy

FLSA Non-Exempt

Union Position Yes, UVMSU

Posting Details

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location Burlington, Vermont, United States

Job Open Date 02/18/2026

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

Our Common Ground Statement

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM's mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title Univ Ops Administration OC2 N

Posting Number S5958PO

Department Family Medicine/55510

Position Number 017890

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE 37.5

Term (months per year) 12

Supplemental Questions

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Please specify here where applicable. Enter "NA" if not applicable.

(Open Ended Question)

How did you hear about this employment opportunity?

Chronicle of Higher Education

HigherEdJobs

Inside Higher Ed

Seven Days

UVM Employee (Please specify below)

UVM Employment Web Site

Vermont JobLink (Department of Labor)

Other (Please specify below)

Documents Needed to Apply

Required Documents

Resume

Cover Letter/Letter of Application

Optional Documents

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