Job Description
The New York City Housing Authority (NYCHA) is the nation's oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 150,000 additional tenants. NYCHA's mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility. NYCHA's Asset & Capital Management (A&CM) Division leads the Authority's capital, sustainability and resiliency programs that comprise a $6 billion capital projects portfolio - one of the largest in NY State - as well as range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments.
The Division also positions NYCHA's housing portfolio for the future by piloting and scaling-up sustainable and resilient technologies and practices, improving residents' quality of life while enhancing building performance. The work culture of the Division is strongly customer service oriented, collaborative and delivery-focused. More information can be found on our website at: Modernizing NYCHA Properties. Position Description Strategic Services is comprised of five diverse teams who provide key business services and drive operational excellence across A&CM. Core functions of Strategic Services include: leading capital planning and financial administration including cost estimating for capital projects; supporting business departments to apply best-practice project management and project controls frameworks; enabling strategic vendor and contract management services; providing business intelligence services across the division to ensure data-driven management and decision-making; and, supporting business operations through supporting human resources management and logistics administration.
The Vendor and Contract Management team within the Strategic Services Department is seeking to hire a Design Build Procurement Led to manage end-to-end design-build procurement for NYCHA capital projects, from RFQ development through contract award and registration. The position ensures procurements are statutorily compliant, administratively defensible, and operationally aligned with NYCHA needs. Candidates should be strong communicators, effective project managers and be subject matter experts in public sector procurements and/or capital delivery. Ideal candidates will have experience working specifically on design-build projects and in or with a New York City government agency or authority.
Key day-to-day responsibilities include:
RFQ and RFP Strategy and Development
Lead development of project specific procurement documents, particularly RFQs and RFPs, in partnership with Project Managers. Coordinate with Project Managers and technical subject matter experts to ensure design-build solicitations are right-sized and documents include clear performance requirements, an appropriately scaled basis of design, and evaluation criteria that are aligned with project risk and complexity.
Procurement Compliance and Governance
Ensure procurements are compliant with NYCHA Design-Build statute, HUD Form 5370, NYCHA Special Conditions, and city and federal procurement rules, as applicable.
Ensure all necessary riders are attached to procurement documents.
Establish procurement documentation standards that are auditable, protest-resilient and consistent across project delivery teams.
Serve as procurement lead for internal reviews, audits, or legal inquiries.
Evaluation and Selection Oversight
Manage the full evaluation lifecycle, including evaluation committee formation, training on evaluation protocols and conflicts, technical and price proposal reviews and compliance checks, and interviews, presentations and clarifications.
Ensure evaluation outcomes are directly traceable to published criteria, properly memorialized and legally defensible against protests.
Award, Approval and Registration
Coordinate award approvals with A&CM stakeholders, procurement policy, NYCHA Legal, OMB/Comptroller/HUD as applicable
Manage post-selection activities, including negotiations, final contract assembly, and registration tracking.
Transition to Delivery
Ensure alignment with project management teams and DB oversight staff by ensuring procurement assumptions align with contract terms and that scope, alternates and pricing logic are clearly documented.
Support issuance of Limited NTP or NTP, where applicable.
Additional Contractual and Procurement Support
Support additional procurements necessary for the design build process, such as the selection and onboarding of a Construction Management firm.
Additional Information
Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Procurement Analyst to be considered
INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.
NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees' Retirement System (NYCERS).
NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:
https://bit.ly/55aProgram
Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.
ADM PROC ANAL-NM FRM M1-3 - 8297A
Qualifications
A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $135,000.00
Salary Max: $150,000.00
