Performs entry-level administrative support work. Work involves performing a wide range of administrative and office support work for the department. Employees at this level perform assignments following specific instructions and are subject to frequent review by the immediate supervisor.Essential Duties:Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.Assists in maintaining confidential information and records.Assists in performing inventory of materials, supplies, and equipment.Assists in processing routine documents such as vouchers, personnel records, titles or registrations.Assists with general warehousing duties such as stocking and issuing materials and supplies, maintaining records, and maintaining warehouse areas.Disseminates information to the public.Maintains files, records, and logs.Makes copies and distributes as instructed.Opens, sorts, and distributes mail.Performs preliminary research on assignments and gathers pertinent data.Performs routine word processing duties and conducts quality checks of documents created.Runs errands as required.Performs other job responsibilities as assigned. Competencies:Some skill inResearch and analysis methodologiesMaintaining effective working relationships with othersCollecting, sorting and compiling dataAdministrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records managementPreparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistencyUsing standard office equipmentUsing computers, applicable programs, applications, and systemsMaintaining a safe and effective working relationship with othersAbility toFollow verbal and written instructions Follow applicable safety standards, practices and proceduresOther AttributesProtects sensitive and confidential information Student Employment positions do not require applicants to address competencies when openings are posted in a job requisition
