Legal Secretary

Robert Half • Irvine, CA • 3h ago

Description

Robert Half is looking for an experienced Legal Secretary to join a collaborative law firm in Irvine, California. This role supports attorneys across active litigation matters by managing filings, maintaining case information, coordinating deadlines, and preparing legal documents with accuracy and urgency. The position offers a team-oriented environment, strong long-term stability, and a 4/1 hybrid schedule after onboarding (typically around 30 days) is complete.

Responsibilities:

Coordinate day-to-day administrative support for litigation matters, keeping case files, contact records, and service information organized and current.

Submit court filings electronically, with a primary focus on state court procedures and filing requirements.

Track critical dates and maintain attorney calendars to help ensure deadlines, hearings, and case milestones are met.

Draft, format, and finalize pleadings, discovery materials, and appellate documents for filing and service.

Support trial readiness by assembling materials, organizing exhibits, and assisting attorneys with pre-trial preparation.

Review documents carefully for completeness, formatting, and consistency before submission or distribution.

Use legal and office software such as Microsoft Word, Outlook, Excel, Law Toolbox, Kofax, and LexisNexis templates to complete daily work efficiently.

Requirements

Ideally 5 years of experience in a Legal Secretary or similar legal support role.

Hands-on experience with electronic filing and court filing procedures.

Strong calendaring and deadline management skills in a litigation environment.

Ability to prepare and revise legal documents with a high level of accuracy and attention to detail.

Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.

Comfortable supporting attorneys in a fast-paced practice with multiple active matters.

Strong written communication, organization, and follow-through skills.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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