Job Title: Accounting and Administrative Assistant - Accounts Payable (Temporary, 16 Weeks)Job Description
This full-time, 16-week temporary Accounting and Administrative Assistant role provides maternity leave coverage in an office-based construction environment. The position focuses on accounts payable processing, subcontract and contract administration, and general clerical support. You will work closely with vendors, subcontractors, and internal teams to ensure accurate invoice processing, organized documentation, and smooth day-to-day office operations.
Responsibilities
Process and enter vendor and subcontractor invoices accurately and in a timely manner.
Match invoices with purchase orders, subcontracts, and supporting documentation to ensure completeness and accuracy.
Assist with weekly check runs by preparing documentation, confirming approvals, and verifying required paperwork.
Maintain organized accounts payable files in both digital and physical formats.
Prepare, issue, and track subcontracts and related contract documents.
Follow up with subcontractors to obtain required paperwork, signatures, and compliance items.
Track and maintain subcontractor documentation, including certificates of insurance (COIs), W-9s, and lien waivers.
Serve as an administrative point of contact for subcontractor inquiries related to contracts, invoicing, and payments.
Answer phones, greet visitors, and provide professional front-office support.
Coordinate with vendors, subcontractors, and internal departments to support daily operations.
Assist with document management, filing, and data entry to keep records current and accurate.
Support leadership and the Office Manager with general clerical and administrative tasks as needed.
Provide administrative support to multiple departments, helping them with routine accounting and office-related tasks.
Perform Excel-based data entry for accounts payable and other accounting-related functions.
Assist with basic bookkeeping tasks and support accounts receivable activities as needed.
Use payroll and accounting software, including Deltek ComputerEase, to support accounting and administrative processes.
Essential Skills
1-3 years of administrative or clerical experience, preferably in an office environment.
Construction industry experience strongly preferred.
Experience supporting accounts payable or contract administration.
2+ years of accounting-related experience, including exposure to accounts payable and accounts receivable.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Ability to perform accurate AP invoicing and Excel data entry.
Strong attention to detail, organization, and follow-through.
Ability to manage routine, repetitive tasks with accuracy and consistency.
Comfortable communicating with subcontractors, vendors, and internal team members by phone and email.
Solid general office management and administrative skills.
Ability to support multiple departments and manage competing priorities in a structured way.
Additional Skills & Qualifications
Background in the construction industry is preferred and helps in understanding subcontractor and vendor processes.
Experience with accounting or construction-specific software; familiarity with Deltek ComputerEase is a plus.
Experience supporting accounts payable and contract administration functions in a construction or project-based environment.
Bookkeeping experience, including exposure to accounts receivable and basic accounting workflows.
Strong communication skills, both written and verbal, for interacting with subcontractors, vendors, and colleagues.
Experience providing phone support and front-office customer service.
Ability to work independently while also collaborating effectively with multiple departments.
Interest in gaining broader exposure to various parts of a growing construction company.
Flexibility to adapt to changing priorities during a temporary maternity leave coverage assignment.
Work Environment
This role is 100% on-site in an office environment in Pacific, WA. The standard schedule is full-time, Monday through Friday, typically 8:00 or 8:30 AM to 5:00 PM. You will work in a professional construction office setting, using Microsoft Office (Outlook, Excel, Word), accounting and construction software, and payroll/accounting tools such as Deltek ComputerEase. The position is a temporary assignment lasting approximately 16 weeks, providing maternity leave coverage, with the possibility of extension depending on business needs and leave duration. The environment offers the opportunity to gain hands-on experience with a growing construction company and to be involved in multiple aspects of its operations. As a temporary employee, you will receive a competitive hourly rate but are not eligible for full-time employee benefits. The dress code is typical office attire suitable for a professional, on-site business setting.
Job Type & Location
This is a Contract position based out of Pacific, WA.
Pay and Benefits
The pay range for this position is $25.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pacific,WA.
Application Deadline
This position is anticipated to close on May 8, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
