Accounts Receivable Specialist

Aston Carter • Pleasanton, CA • 2h ago

Job Title: Accounts Receivable Specialist

Job Description

The Regional Business Specialist - Accounts Receivable plays a crucial role in providing backup to the Regional Business Administration Manager. This position involves interacting with branches and cross-functional teams to manage accounts receivable matters effectively.

Responsibilities

Prepare client billings and compile supporting documentation.

Ensure invoices, schedules of values, and lien waivers are accurate and complete.

Prepare and submit client billings for multiple cost centers in accordance with contractual deadlines.

Manage accounts receivable collections for multiple cost centers.

Process contract change orders and ensure adherence to SOX compliance.

Maintain electronic filing systems using company servers and construction management software.

Provide audit support to internal/external auditors and the corporate tax team.

Identify process improvement opportunities and support implementation efforts.

Ensure compliance with SOX controls for all invoicing activities.

Coordinate with suppliers to obtain timely lien releases.

Partner with payroll to resolve issues that could impact payment timelines.

Build and maintain positive relationships with branch offices and suppliers to support accurate, timely billing.

Support month-end close activities.

Contribute to operational improvements, including reducing turnaround times and streamlining workflows.

Draft and distribute written communications such as memos, letters, and notices.

Answer branch phone lines as needed.

Generate reports as requested by the branch team and maintain electronic records for branch and project files.

Complete special projects and other duties as assigned.

Essential Skills

3+ years of accounts receivable experience within a SOX or internal controls environment.

2+ years of construction AR experience with AIA billing, managing at least 60 projects at a time.

Experience with basic sorting and filtering within Microsoft Excel.

Proficiency with ERP systems such as Textura, GCPay, Procore, Trimble Pay, and CMiC.

Additional Skills & Qualifications

Experience with JD Edwards.

Accounts Payable experience is a plus.

Work Environment

This role operates onsite five days per week, Monday through Thursday, and is part of a team of 2+, CA. The work environment is dynamic and offers potential for extension or conversion to full-time employment based on performance. Candidates will have the opportunity to work for a leading company in the landscaping services industry, known for its forward-thinking leadership under a new CEO.

Job Type & Location

This is a Contract position based out of Pleasanton, CA.

Pay and Benefits

The pay range for this position is $33.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pleasanton,CA.

Application Deadline

This position is anticipated to close on May 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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