Administrative Assistant II, Bobbi Brown

The Estee Lauder Companies • New York, NY • 2h ago

Description

This role will provide administrative support for the office of the CFO and will help to effectively manage and organize ever?changing priorities, using good judgment and the utmost discretion. Must be comfortable working with a wide variety of stakeholders in a highly complex, fast?moving business environment.

A professional, positive and calm demeanor is essential in managing the fast?paced environment. This role will partner with Executive Assistants and other assistants of Senior Management to effectively manage, organize, and prioritize a broad range of business activities.

Responsibilities:

Schedule meetings for the CFO by maintaining and updating the calendars in Outlook, and making travel arrangements

Schedule domestic/international travel arrangements with any necessary visas and accompanying itineraries

Help facilitate and organize workshops/meetings/trainings, including document preparation, copying and distribution. Take a lead role in meeting administration/venue coordination (space, food, audio visual etc.)

Perform general administrative duties, such as, but not limited to, opening and screening incoming mail, distributing correspondence, answering phones, (referring phone calls), maintaining files, scheduling trips and meetings, copying, PowerPoint presentation preparation

Assist in the preparation and delivery of yearly strategy books including prep meetings, supplies, duplicating and distribution

Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and external callers and vendors

Work closely with other assistants, securing meeting places and coordinating meeting times. Ensure room is properly set? up, AV equipment is operational, meals and beverages are set up and room is cleaned after meetings

Receive and follow through on documents requiring signature and communications requiring follow up

Maintain professionalism at all times and use discretion when handling confidential data

Perform other duties or special projects as assigned and required

Qualifications

College/University graduate

Minimum of 5 years of administrative or business experience, preferably in a finance environment

Ability to multitask in a fast paced, high volume environment

Excellent interpersonal communication and organizational skills

Excellent written and verbal communication skills

Excellent PC skills, string proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint)

Ability to proactively anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues

A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required

Ability to work well in a collaborative environment and interact effectively with all levels of management and employees

Results?oriented with the ability to complete assignments in a timely manner

Able to handle confidential and sensitive information with the utmost discretion

Flexibility with work hours is a must (coming in early and possibly staying until 7pm or later, depending on business needs)

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.

Go to Apply

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