JOB REQUIREMENTS: Specialist, Academic Administrative Services Posting
Number: 201104717 Employment Status: Full Time Job Family: Operations
and Administrative Services Position Overview Be The Difference Begins
with Great People. Are you looking for a new opportunity where you can
make the difference in the lives of students and faculty? We\'re always
looking for highly talented individuals to join our team people who
think big, care deeply, and believe in being the difference in their
work and community. We prioritize student success, access to education,
and service in our work to educate well-rounded servant leaders who
transform their fields, our society and the world. Our Catholic, Jesuit
approach emphasizes student engagement with the world around them and
formation of the heart and mind. We believe in our mission: The search
for truth, the discovery and sharing of knowledge, the fostering of
personal and professional excellence, the promotion of a life of faith,
and the development of leadership expressed in service to others. These
core values guide our relationships with our students, each other, and
our community. Marquette University offers a rich and competitive Total
Rewards package including medical, dental, vision, 403(b) with up to 8%
university match, generous time off package, and tuition benefits for
employees, spouses, and dependents with no payback requirement! For more
information, please view our
https://www.marquette.edu/human-resources/total-rewards.php. This is
your next opportunity to join an organization that invests in their
employees\' career journey by diversifying their skills, deepening their
expert knowledge, encouraging a healthy work-life balance, focusing on
personal wellbeing, providing leadership training, and sustaining a
culture of respect and inclusion. The Specialist, Academic
Administrative Services position plays a critical strategic and
operational leadership role in faculty and exempt staff recruitment and
retention within the Dental School. The role oversees the full
recruitment lifecycle, manages faculty appointments and contracts, and
supports international hiring processes. This role partners closely with
the Dean, department chairs, and other senior leaders to ensure
strategic hiring, equitable employment practices, and sustained faculty
and staff excellence. Duties and Responsibilities 1. Direct and oversee
the full lifecycle recruitment process for all full-time and part-time
faculty and exempt staff positions: Ensure alignment with institutional
strategic priorities. Lead requisition development. Advise and guide
search committees. Oversee equitable and compliant hiring practices.
Manage high-level candidate engagement. Pivot quickly to ensure MUSoD
remains competitive in attracting qualified talent as the landscape for
dental faculty recruitment is highly competitive. Serve as the primary
liaison between the Dental School, Human Resources, and the Provost\'s
Office to ensure efficient, competitive, and legally sound hiring
outcomes in accordance with Marquette University best practices. Recruit
faculty at outside meetings such as WDA , alumni gatherings, and ADEA 2.
Collaborate with the Dean on the following: Develop competitive
employment offers that align with market benchmarks and internal equity
standards. Lead negotiations related to salary, academic rank, start-up
resources, relocation, and appointment terms. Exercise independent
judgment to balance fiscal responsibility, talent acquisition goals, and
long-term faculty retention objectives. Partner with the Dean,
department chairs, and other senior leaders on the following: Identify
short and long-term faculty and staff workforce needs aligned with
program growth, clinical demand, and strategic initiatives. Develop and
present data informed recruitment and retention reports, analyze
turnover trends, conduct exit assessments, and implement targeted
retention strategies to sustain faculty excellence and continuity. 3.
Manage all processes related to international faculty recruitment,
immigration sponsorship, and onboarding. Serve as liaison between
outside counsel, Office of the General Counsel, and MUSoD to ensure
compliance with federal regulations. Oversee institutional support for
international faculty pursuing Wisconsin dental licensure, facilitating
successful onboarding and retention of global talent. 4. Act as the
Dental School\'s primary resource for faculty and exempt staff regarding
human resource policy interpretation, employment regulations, and
academic appointments. Provide strategic guidance on complex personnel
issues and escalate matters appropriately in coordination with HR and
legal counsel. 5. Direct the preparation, review, and issuance of annual
contracts, reappointments, new faculty appointments, and related
employment documentation. Ensure contractual accuracy and alignment with
institutional policies. 6. Collaborate closely with Human Resources to
ensure consistent application of policies, coordinated resolution of
personnel matters, and adherence to university and regulatory standards.
Direct and authorize payroll-related changes including salary
adjustment, supplemental compensation, and workload-based pay
modifications. Ensure fiscal accountability, compliance with
institutional guidelines, and accurate financial reporting. 8.
Responsible for the supervision of staff which includes but is not
limited to hiring, performance management, professional development,
corrective action, and workforce planning. ** OTHER EXPERIENCE
AND QUALIFICATIONS: Required Knowledge, Skills and Abilities Bachelor\'s
in Business, Finance, Human Resources, or a related field. A minimum of
4 years of related experience. Exceptional verbal and written
communication skills for effective interaction with candidates, search
committees, faculty and staff. Exceptional organizational skills to
multi-task and manage multiple recruitment activities, deadlines, and
priorities simultaneously. Knowledge of human resource principles
Demonstrated attention to detail, professional attitude and ability to
maintain confidentiality and integrity. Ability to lead and facilitate
meetings, discussions, and decision-making processes. Flexibility to
adapt to changing circumstances and requirements in the recruitment
process. Competence in using Microsoft Office Suite (Word, Excel,
PowerPoint) and other relevant software. Working knowledge of all
applicable laws related to fair hiring practices. Preferred Knowledge,
Skills and Abilities Master\'s in Business, Finance, Human Resources, or
a related field. Knowledge of dental specialties and pertinent education
requirements. Dedication to ongoing process improvements within the
dental school with the recruitment process. Evidence of commitment to
ongoing professional development. Department: Dental School Posting
Date: 04/17/2026 Closing Date: To apply, visit
https://apptrkr.com/7088458 It is the policy of Marquette University to
provide equal employment opportunities (EEO ) to all employees and
applicants without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, protected
veteran status or any other applicable federal or state-protected
classification. Copyright 2025 Jobelephant.com Inc. All rights reserved.
https://www.jobelephant.com/ ** APPLICATION INSTRUCTIONS: Apply
Online: https://apptrkr.com/7088458 Qualified females, minorities, and
special disabled veterans and other veterans are encouraged to apply.
