Medical Credentialing Administrative Assistant

Robert Half • Santa Monica, CA • 2h ago

Description

We are looking for a detail-oriented Medical Administrative Assistant to support the Medical Staff department in Santa Monica, California. This Medical Administrative Assistant position is ideal for someone who excels at coordinating administrative processes, maintaining accurate records, and keeping compliance-related documentation current in a busy healthcare setting. The role also involves organizing department meetings, preparing documentation, and communicating effectively with physicians, staff, and leadership. Success in this position requires sound judgment, strong organizational skills, and the ability to handle confidential information with care.

Key Responsibilities:

Oversee the tracking of time-sensitive items such as licenses, certifications, privileging documents, and other required medical staff records to support ongoing compliance.

Maintain accurate, complete, and current credentialing and departmental records across internal files and systems.

Arrange department and committee meetings by managing calendars, confirming attendance, preparing agendas, and assembling supporting materials.

Record clear, thorough meeting minutes, track action items, and distribute finalized documentation promptly to physicians, leadership, and other stakeholders.

Perform document control, filing, and data entry tasks to ensure information is organized, accessible, and audit-ready.

Follow up with physicians, team members, and leadership regarding outstanding paperwork, renewals, and submission deadlines.

Provide day-to-day administrative support for the Medical Staff department, including office coordination, communication support, and confidential information handling.

Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.

Requirements

Qualifications

At least 2 years of administrative experience, preferably within a healthcare, hospital, or medical staff setting.

Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

Strong organizational skills with close attention to accuracy and detail, particularly in documentation and recordkeeping.

Effective written and verbal communication skills, including the ability to prepare, document, and distribute meeting minutes and follow-up correspondence to internal stakeholders.

Ability to coordinate meetings, manage calendars, track action items, and balance multiple assignments while meeting deadlines in a fast-paced environment.

Demonstrated discretion and professionalism when handling confidential or sensitive information, including HIPAA-regulated materials.

Experience with data entry, general office support, inbound call handling, front desk responsibilities, or meeting coordination is helpful.

Familiarity with credentialing processes, expirables tracking, compliance-related databases, or Medical Staff Office workflows is preferred.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Medical Instrument Technician (Polysomnography) Fee Basis

Veterans Affairs, Veterans Health Administration • Los Angeles, CA • 1h ago

Hospital & Medical

Summary The Medical Instrument Technician (Polysomnography) position is located at The Greater Los Angeles Veterans Administration Healthcare System (GLAVAHS). Responsibilities The duties include but are not limited to:...

1h ago

Go to Apply

Sr. Electrical Engineer - Space Technologies

AeroVironment • Simi Valley, CA • 3h ago

Hospital & Medical

Worker Type Regular Job Description Summary AV provides a full suite of exquisite, space-qualified hardware trusted to fly in the most extreme environments space presents across GEO, MEO, LEO and Cislunar orbits. With hu...

3h ago

Go to Apply

Physical Therapist For Home Health

Obran Cooperative • Compton, CA • 4h ago

Hospital & Medical

Physicians Choice Home Health is hiring a full-time or part-time/per diem Physical Therapist (PT) to join our Home Health team, serving patients in the South Bay of Los Angeles. In this role, you will provide high-qualit...

4h ago

Go to Apply

Physical Therapist For Home Health

Obran Cooperative • Rancho Palos Verdes, CA • 4h ago

Hospital & Medical

4h ago

Go to Apply

Physical Therapist For Home Health

Obran Cooperative • Norwalk, CA • 4h ago

Hospital & Medical

4h ago

Go to Apply

Physical Therapist For Home Health

Obran Cooperative • Long Beach, CA • 4h ago

Hospital & Medical

4h ago

Go to Apply

Physical Therapist For Home Health

Obran Cooperative • Manhattan Beach, CA • 4h ago

Hospital & Medical

4h ago

Go to Apply

Associate Director for Patient Care Services (Nurse Executive)

Veterans Affairs, Veterans Health Administration • Los Angeles, CA • 5h ago

Hospital & Medical

Summary The Associate Director, Patient Care Services (Nurse Executive) provides direct oversight of Nursing, Chaplain, Sterile Processing, and Patient Centered Care Services. The incumbent will serve as Nurse Executive...

5h ago

Go to Apply

RN Medical Surgical

Dignity Health • Los Angeles, CA • 8h ago

Hospital & Medical

Job Summary and Responsibilities As a Registered Nurse (RN), you will be a pivotal healthcare professional, delivering compassionate, high-quality care that truly impacts our patients' well-being and recovery. Every day,...

8h ago

Go to Apply

RN Medical Surgical

Dignity Health • Los Angeles, CA • 8h ago

Hospital & Medical

8h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)