Sr Administrative Assistant - Hybrid in Basking Ridge, NJ or Schaumburg, IL

UnitedHealth Group • Basking Ridge, NJ • 1h ago

Requisition number: 2351373

Job category: Admin Support Services

Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

We are seeking an experienced Senior Administrative Assistant to provide high-level administrative support within Optum Technology, with a primary focus on supporting the CIO and partnering closely with a centralized EA team. This role requires expert calendar management, travel and logistics coordination, and discretion in handling confidential information in a fast-paced, highly matrixed environment.

Work location : Basking Ridge, NJ or Schamburg, IL (on-site/hybrid expectations aligned to local office needs)

Primary Responsibilities:

Provide direct administrative support to senior leaders, in a high-volume, high-priority environment

Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs

Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments

Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed

Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups

Maintain organized files and reference materials

Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

High school diploma or GED

3+ years of progressively responsible administrative support experience, including direct support to senior leaders (VP level or above preferred)

Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities

Travel coordination experience (domestic and international), including flight logistics and complex itineraries

Expense management experience, including reconciliation and timely submission of expense reports

Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders

Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals

Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization

Corporate travel and expense systems experience, including invoice processing

Collaboration and knowledge tools proficiency (SharePoint, OneNote, Teams) to maintain well-organized, accessible information

Mentoring/onboarding experience to support administrative best practices and team continuity

Preferred Qualifications:

Experience supporting multiple leaders simultaneously

Experience working in a large, matrixed organization

Experience using Concur, Ariba, AMEX global travel expense systems

Demonstrated familiarity with SharePoint, OneNote, or other collaboration tools

Reside in the Basking Ridge, NJ or Schaumburg, IL area

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.38 to $36.44 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.

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