Administrative Coordinator

Robert Half • San Leandro, CA • 1h ago

Description We are looking for an Administrative Coordinator to support customer-facing administrative operations for a manufacturing environment in San Leandro, California. This Long-term Contract position is well suited for a dependable, detail-oriented individual who can keep orders, communication, and documentation organized while working effectively across multiple departments. The role focuses on maintaining smooth day-to-day service support, helping resolve issues efficiently, and contributing to a consistent experience for customers and internal teams.

Responsibilities:

Manage incoming customer orders by reviewing details for completeness, confirming key information, and recording any exceptions or special instructions accurately.

Coordinate with sales, transportation, warehouse, and other internal partners to keep order activity moving efficiently and address service-related questions.

Respond to customer concerns in a timely manner, assist with routine problem-solving, and elevate complex matters to the appropriate team members when needed.

Maintain organized and accurate records within order processing and customer information systems, including updates, changes, and communication history.

Support daily administrative operations such as handling inbound inquiries, scheduling, calendar coordination, and general departmental assistance.

Monitor workflow activities to identify opportunities for greater efficiency and share practical improvement ideas with leadership.

Contribute to a responsive and reliable team environment by managing multiple priorities and adapting to shifting business needs. Requirements - Previous experience in an administrative, customer support, or customer service role, preferably within order processing, logistics, or a related operational setting.

Strong written and verbal communication skills with the ability to work effectively with customers and internal teams.

Excellent organizational ability and close attention to detail when handling records, requests, and documentation.

Comfortable balancing competing tasks in a fast-paced environment while maintaining accuracy and responsiveness.

Proficiency with Microsoft Office applications and experience using order entry, customer management, or similar business systems.

Ability to answer inbound calls professionally and provide consistent administrative support.

Experience with scheduling, calendar management, or related coordination duties is preferred.

Team-oriented approach with a dependable work style and a strong commitment to service quality. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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