Executive Assistant 2026-01181
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Executive Assistant 2026-01181
Salary
$25.05 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2026-01181
Department
Office of State Lands & Investments
Division
Office of State Lands & Investments
Opening Date
04/24/2026
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS07
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Office of State Lands and Investments (OSLI), an agency committed to effectively managing natural resources and funds for current and future generations, is seeking an Executive Assistant. The Executive Assistant performs executive-level administrative and supportive duties for the Agency Director, Deputy Director, and Assistant Directors. Responsibilities include but are not limited to, handling incoming calls and correspondence, scheduling appointments, organizing and maintaining files, setting travel plans and arrangements, and organizing staff and stakeholder meetings with executive-level management. This position will have a required schedule of Monday to Friday, 8 a.m. to 5 p.m.
This position is located in Cheyenne, Wyoming. Cheyenne is a full-service community, home to over 60,000 residents. Cheyenne is near four-season outdoor recreation areas including the Snowy Range, and the Medicine Bow National Forest, and home to world-class rock climbing at Vedauwoo. In addition, the location provides convenient access to the Colorado Front Range. Wyoming is one of only seven states with no state income tax.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)
Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov
Human Resource Contact: Ryan Scheer,ryan.scheer2@wyo.gov,307-777-8570
ESSENTIAL FUNCTIONS:The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Responsible for senior administrative management of day-to-day operations, assigned programs, or projects.
Makes calls and answers telephones and may route calls to appropriate staff.
Acts as liaison between the Director, Deputy Director, Assistant Directors, and program managers to coordinate calendars for meetings and conference calls.
Provides support on office policies, procedures, and rules.
Attends takes minutes, and prepares necessary records for Board meetings and other public meetings.
Manages videoconference platforms such as Zoom and Google Meets for Board meetings and other remote meetings.
Makes all necessary travel arrangements for executive staff.
Receives, analyzes, and responds to requests for information.
Compiles and analyzes a variety of data and information and prepares related reports.
Tracks routine information.
Prepares routine response/notification letters.
Determines scope of work through data and service analysis.
Interacts with the Governor's Office, Legislators, and legislative staff, as well as other Elected Officials' offices.
Serves as the point of contact for the agency's rulemaking process.
Screens visitors and cold calls to determine access to agency staff.
Takes on various administrative responsibilities in order to allow management to focus on critical issues, as needed.
Coordinates a variety of advanced, diversified, and/or confidential administrative support functions.
Represents management in matters with immediate staff, agency staff, other agencies, and/or the public.
Conducts research related to specific projects or programs.
Serves as recording secretary to the State Board of Land Commissioners, the State Loan and Investment Board, and the Board of Deposits.
Composes, edits, and prepares correspondence, memorandums, and public meeting notices.
Prepares and places announcements for public hearings or notices in GovDelivery.
Qualifications
PREFERENCES:
Preference may be given to applicants with experience working in a professional office setting.
KNOWLEDGE:
Knowledge of the protocol in dealing with complaints and other issues involving interaction with the Governor's Office and the legislature and other high-ranking officials.
Knowledge of office management, organizational methods, procedures, standards, practices, and etiquette.
Knowledge of computer applications, functions, and operations.
Knowledge of agency rulemaking process.
Excellent organizational skills and attention to detail.
Skills in Microsoft Word, Excel, Zoom, and Google applications.
Skills in effective oral and written communication.
Skills in interpersonal relations specifically related to contact with staff, agency management,
Ability to work independently, prioritize tasks, anticipate needs and problems, and make decisions to solve them.
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Business)
Experience:
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II
OR
Education & Experience Substitution:
3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving in an automobile, etc.
Special physical demands are not required to perform the work.
NOTES:
FLSA: Non-Exempt
Supplemental Information
060-Office of State Lands and Investments - Director's Office
To view the Office of State Lands and Investments webpage please click here (http://lands.state.wy.us/) .
Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
