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Construction Proposal Operations Manager

Actalent • Pasadena, CA • 3h ago

Marketing & Proposal Operations Manager

Public-Sector | AEC | Executive-Level Player-Coach

This is not a coordinator role.

It's not a brand-only marketing position.

And it's not a hands-off director seat.

This is an opportunity for a senior AEC proposal leader to own the entire function, partner directly with the President/CEO, and shape how a construction management consultancy wins public-sector work.

The Opportunity

A well-established, California-based construction management firm is hiring a Marketing & Proposal Operations Manager to lead public-agency pursuits and firm-wide marketing operations.

This role sits at the executive table, reporting directly to the President/CEO, and carries real authority over pursuit strategy, branding, proposal operations, and infrastructure.

If you've spent years winning work at firms where decisions happen multiple layers above you - this is a chance to step into a role with visibility, ownership, and impact.

What You'll Own

This is a player-coach role - strategy and execution both matter.

You will:

Lead RFQs, RFPs, and SOQs for City, County, State, and Federal agencies

Write and edit executive summaries, win themes, and technical narratives

Run proposal kickoffs, strategy sessions, and Go/No-Go reviews with leadership

Ensure full compliance with public-agency procurement requirements

Own and maintain Deltek Vantagepoint CRM, including:

Proposal pipeline

Client and project history

Resume and certification databases

Ensure proposals are accurate, persuasive, compliant, and on-brand

Mentor proposal coordinators and support business development leaders

Serve as a trusted strategic partner to executive leadership

When deadlines hit, you are comfortable stepping directly into InDesign and proposal production to get it done right.

Who This Role Is For

This role is a strong fit if you:

Have deep AEC experience (construction management or owner's-rep preferred)

Have personally led winning public-agency pursuits

Can confidently advise executives on pursuit risk, strategy, and capacity

Still enjoy the craft of proposals - writing, storytelling, and production

Want ownership, not just oversight

Thrive in a lean, high-accountability environment

Required Background

15+ years total experience in the AEC industry

5+ years leading proposal creation and delivery (CM/Owner's Rep preferred)

Proven success winning public-agency RFQs/RFPs/SOQs

Advanced, hands-on expertise with:

Adobe Creative Cloud (InDesign required)

Deltek Vantagepoint

Strong strategic judgment aligning pursuits with business plans and capacity

Exceptional written and verbal communication skills

Experience collaborating directly with executive leadership

Bachelor's degree preferred (exceptional experience may substitute)

Non-Negotiables

Primarily in-office / onsite role in Pasadena, CA

Deep AEC proposal leadership (not general corporate marketing)

Hands-on writer + strategist (true player-coach)

Comfortable pushing back in Go/No-Go decisions

Willing to operate without large support teams

This Role Is Not a Fit If...

You don't do hands-on proposal work anymore

You need a coordinator to handle InDesign or production

Your Background is non-AEC marketing

You're seeking a fully remote role

You're anchored solely on title or base salary

Compensation & Work Environment

Base salary: $120,000 - $140,000

Bonus potential tied to firm performance

Full-time, permanent position

Office-based role with standard sedentary demands and occasional travel

What Success Looks Like

Owning end-to-end proposal strategy and execution for public-agency pursuits

Establishing best-in-class proposal operations, CRM, and resume infrastructure

Acting as a trusted partner to the President/CEO on pursuit decisions

Building scalable marketing and proposal systems that support firm growth

If you're a senior AEC proposal leader who wants real ownership, executive partnership, and the ability to directly influence what a firm wins and why - this role is worth a conversation.

Job Type & Location

This is a Permanent position based out of Pasadena, CA.

Pay and Benefits

The pay range for this position is $120000.00 - $140000.00/yr.

Benefits: Medical, dental, vision, 401(k), life & LTD insurance, PTO

Workplace Type

This is a fully onsite position in Pasadena,CA.

Application Deadline

This position is anticipated to close on May 1, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC-with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

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