Summary
C2 ALASKA, LLC
Washington, DC
The Administrative Support III Senior Office of Information Technology shall provide administrative support services to the U.S. Securities and Exchange Commission Office of Information Technology.
Responsibilities
Performs complex clerical and administrative duties to assist senior officers and managers and professional members of Division or Office that involve confidential or sensitive issues and information, such as tracking and disseminating internal reports and data, filing such reports, providing initial drafts of correspondence and memoranda or proofreading drafts provided by SEC staff
Facilitates the design and implementation of efficient office workflows, as well as the proactive identification and resolution of administrative needs and challenges.
Completes SEC forms including time and attendance forms, visitor access requests, desktop publication requests, facilities requests, or office supplies and maintenance needs requests
Answers and routes telephone calls; appropriately greets caller, records accurate messages, and documents questions or needed follow-up and communicates this to SEC personnel
Assists the public and/or employees at front reception counter appropriately greets visitors; answers routine questions; locates documents and files
Arranges video conference meetings and technology set up, and arranges appropriate SEC IT support for teleconferences and video teleconferencing
Handles, organizes, and distributes both incoming and outgoing mail
Prints, copies, faxes, scans, assembles, distributes and files documents and maintains files
Manages the CIOs calendar, including complex scheduling, prioritization, and calendar conflict resolution.
Prepares agendas for meetings and prepares meeting schedules; attends meetings to record meeting minutes
Coordinates CIO meetings, briefings, and executive-level appointments.
Works with the OIT BMO to handle travel arrangements and expense reporting.
Maintains and organizes supplies; maintains and stocks office and equipment, as approved by SEC personnel
Interacts with other Offices and Divisions and outside organizations to obtain and provide information tasked
From information provided by SEC personnel, prepares communications and arranges for dissemination of agendas
Reviews and proofreads work products to ensure highest level of quality
Under the direction of SEC employees as to content, or using syllabuses prepared or approved by the SEC, assists with the update of office forms and procedures
Helps track CIO action items, IT initiatives, project deadlines, and deliverables as directed or needed.
Assists with maintaining executive reports, dashboards, and document libraries as directed or needed.
Updates Division/Offices administrative portion of sec.gov website, group or office SharePoint site, or other SEC web application
Types letters, reports, newsletters, and other documents
Tracks and updates office-level spreadsheets with information and data provided by SEC personnel
Creates PowerPoint and other presentation materials
Reviews incoming correspondence and assists with managing workflow, prioritizing projects, and meeting deadlines.
Reviews the directives given to keep informed of actions taken and pending to note assignments which are conducted.
Obtains and presents information on a wide variety of subjects. Prepares replies to inquiries or originates other correspondence as required; reviews all documents and correspondence coming into the office for approval or signature.
Other duties as assigned.
Qualifications
Minimum six (6) years of administrative support experience.
Ability to provide a favorable credit history
Preferred Qualifications
Bachelors Degree from an accredited institution recognized by the US Department of Education
Knowledge, Skills and Abilities
Possess advanced proficiency in Microsoft Office Professional Sute and MS 365 applications, including Word, Excel, SharePoint, PowerPoint, and Teams.
Skilled in using word processing and computer software for data entry, information analysis, report generation, and the preparation of forms, documents, and correspondence.
Possess an in-depth understanding of administrative and office support regulations, procedures, practices, and policies
Experience in standard procedures in a technical discipline gained through advanced training or experience, including extracting information from various sources with careful attention to relevance, source integrity, and material sensitivity.
Possess strong typing skills to support administrative functions
Ability to anticipate program support needs and collaborate with cross-functional teams and stakeholders to achieve organizational goals
Experience in research, analysis, and summarization, consistently delivering actionable insights
Possess outstanding oral and in written communication skills, fostering effective interactions with individuals at all levels.
Experience with scheduling and travel management.
Ability to maintain a professional demeanor and build partnerships with senior executives, managers, and staff.
Possess attention to detail and be highly organized
Ability to thrive working in fast-paced environments and efficiently manage multiple competing administrative priorities.
Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
Chenega Corporation and family of companies is an EOE.
Equal Opportunity Employer/Veterans/Disabled
Native preference under PL 93-638.
We participate in the E-Verify Employment Verification Program
