Summary The incumbent serves as the Administrative Officer and staff resource to the VISN Prosthetic Representative (VPR). The incumbent's duty station is in Vancouver, WA. The incumbent's administrative responsibilities include staff training and mentoring, and some areas of planning, organizing, evaluating, coordinating and implementing the activities of the Prosthetics and Sensory Aids Service (PSAS). He/she works in a dynamic work environment as part of the leadership team. Responsibilities Provides advice, assistance and counsel to the VISN Prosthetic Representative (VPR) on travel, training, budgeting and financial management for the PSAS, which covers 8 healthcare systems with prosthetic staff at 10 locations within a four-state catchment area. This includes staff training and mentoring; assistance with the travel program, budget management (especially as related to travel and tuition), justification and execution; financial management and reporting. Interacts with facilities and VISN and negotiates on adjustments or reprogramming in support of major program changes or requirements. Assists in formulating and implementing goals and objectives which accomplish the PCU mission and performance measures. He/she assists the VISN Prosthetic Representative (VPR) in monitoring implementation of the Prosthetics and Sensory Aids Service (PSAS) strategic plan and performance plan, closing the communication loops and sustaining performance improvement gains. Incumbent utilizes several means of tracking and reviewing various Network and national objectives to serve as an informed source to the VISN Prosthetic Representative (VPR), Clinical Lead, and facility Prosthetic Supervisors. Incumbent will provide staff assistance in planning as it relates to the VHA and Network Prosthetic strategic plans and the PSAS objectives and initiatives. Serves as a resource to the VPR in personnel management issues as needed. He/she provides administrative support and advice to the VPR and facility Prosthetic staff as needed on varied functions. Incumbent ensures that the PCU staff adheres to reporting requirements at all levels. He/she communicates with the facility staff, and the VPR, to ensure smooth timely procurement of all the under $3,000 purchases for the VISN 20 PSAS. Responsible for the roll-up, regular reporting and data projects pertaining to the PSAS, which affect the VISN Prosthetic dashboard/scorecard and performance measures. He/she serves as the PSAS expert concerning measures definitions and external and internal validity. Incumbent oversees monitoring of measures for compliance. Assists the VPR in monitoring procurement and contracting activities for the VISN Prosthetic Service. This may include data analysis and reports, monitoring compliance with mandated contract and Logistic regulations (e.g., FAR, VAR), participating in the technical review for network contract/BPA awards and or maintaining procurement and contracting records. Incumbent assists the VPR in providing advice to management and staff on contracting and procurement policies and issues. Work Schedule: Monday - Friday; 7:30am -4:00pm (PST) Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD102370 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet time in grade requirements and specialized experience within 30 days of the closing date of this announcement, 04/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date. For a GS-09 position you must have served 52 weeks at the GS-07 grade or higher. If you have not held a GS position within the past 52 weeks, such as a current wage grade employee, this does not apply to you. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-9 position you must have served 52 weeks at the GS-7. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Staff training and mentoring; assistance with the travel program, budget management (especially as related to travel and tuition), justification and execution; financial management and reporting. Advice, assistance and counsel to the director of prosthetics on travel, training, budgeting and financial management. He/she provides administrative support and advice to the director and facility Prosthetic staff as needed on varied functions. Assist director in formulating and writing administrative documents such as position descriptions, SOPs and White Papers. Assists in creating presentations for internal and external leadership groups. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have have successfully completed a Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond possess equivalent combinations of successfully completed graduate level education and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
