Administrative Assistant

A-Core Concrete Specialists • Bend, OR • 3d ago

A-Core: Concrete Specialists is a growing company of people who work to do their very best every day. We have been hiring and developing many of the concrete industry's most highly skilled and safety conscious individuals for almost 50 years. A-Core was founded from one man's desire to make enough money to feed his family. It has now grown to 15 offices in 10 states with over 350 employees and growing.

A-Core Concrete Specialists is actively seeking a reliable and hardworking individual with a passion to work for one of the largest and fastest growing companies in the industry. Our unified team has demonstrated that the only limits on achievement are those that we place on ourselves!

This is an AMAZING OPPORTUNITY to join a thriving company.

Job Description:

The Full-time Administrative Assistant will manage administrative tasks.

This position requires strong interpersonal skills. Strong organizational skills, aptitude for working in a fast-paced environment, and good judgment are essential. Candidate must demonstrate great communication skills and the ability to work with others. As a hard-working team, we are eager to reach high goals, all while staying focused on helping execute our long-term vision. This is an in-office position and reports to the Regional Administrator.

Responsibilities:

Work 7-4 pm weekday schedule in office with a one hour lunch.

Answer telephone calls and route as they come in

Review and Invoice field tickets from daily service orders and bill monthly contract work via AIA docs and portals

Collect payments and apply them in accounting systems

Follow up on outstanding customers invoices

Assist Operations Manager with coding Credit Card Purchases

Reconcile field gas cards monthly

Process credit applications with our regional administrator and credit team

Generate and provide purchases orders

Job set up for job costing and payroll purposes

Assist with Payroll

Report Certified payroll as needed weekly

Communicate with accounts payables team for any incoming invoices

Assist Branch Manager with documents requested by customers and follow internal processes

work with Corporate HR and help onboard New Hires for this location

Other duties as determined by local Branch Manager

Assisting all field operators with any office questions

Qualifications:

Excellent verbal communication skills

Take direction from multiple levels

Must have a vehicle and valid driver's license

Have the ability to multitask and handle a fast-paced changing environment

Be self-motivated, dependable, punctual and a problem solver

Must have great computer knowledge and be proficient in Microsoft Programs including Excel, Word, with the ability to learn other accounting and information systems

Able to pass a pre-employment drug screen & background check

Construction Admin experience (Preferred)

Certified notary designation is a plus

Perks & benefits

Employee Gear & Swag

Paid Holidays & Floater

Paid Sick Days and Vacation

Health Benefits (Medical, Dental, Life)

401K Match after 2 months

Small Company Culture

All A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.

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