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Accounting Specialist I (Finance Department)

Black Hawk College • Moline, IL • 11h ago

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Accounting Specialist I (Finance Department)

Salary

$17.50 Hourly

Location

Quad Cities Campus - Moline, IL

Job Type

Full-Time Staff

Job Number

22-00549

Department

Finance

Opening Date

04/14/2026

Closing Date

Continuous

Work Hours

Monday-Friday, regular office hours typically range between 7:30 a.m. - 6 p.m.

Application materials required

Cover Letter, Resume/CV, Transcripts

Description

Benefits

Questions

General Information & Responsibilities

The Accounting Specialist I is responsible for critical accounting and cash management functions that ensure the accuracy, integrity, and timeliness of the College's financial records. The position performs professional-level accounting work including reconciling bank and general ledger accounts, processing journal entries, preparing account reconciliations, developing and compiling financial reports, supporting compliance and audit requirements, and maintaining departmental files. This role serves as a key contributor to daily cash operations and monthly financial close activities within the Finance Division. The position builds foundational accounting competencies that support future progression within the Accounting Services department as responsibilities increase in complexity and independence.

Description of Duties

Monitors bank activity daily to ensure accuracy, identify discrepancies, and support timely cash management decisions.

Performs the weekly check run process, including ACH processing and positive pay uploads, and works with proper individuals to resolve any system or data errors.

Reconciles assigned College bank accounts monthly or more frequently as needed. investigating, documenting, and resolving reconciling items.

Creates and maintains a variety of Finance-related spreadsheets used for reconciliations, variance analysis, and management reporting.

Provides support for internal and external audits/auditors by preparing documentation, schedules, and reconciliation support.

Creates audit papers that clearly document accountancy and compliance with policies and procedures.

Enters journal entries for the Finance Division. With attention to accuracy, appropriate documentation, and adherence to accounting standards.

Gathers, reviews and enters transactions related to campus services (e.g., printing, postage, pool vehicles) and purchase cards.

Performs data entry, reconciliation and reports assistance for VEBA-related matters.

Safeguards confidential health and medical information, including Protected Health Information, in accordance with HIPAA privacy rules.

Responsible for compiling and submitting annual Unclaimed Property filing; responsible for database of all void checks; files annual reports using Holder Reporting System software for each state requiring reporting.

Assists with Finance-related process reviews and audits.

Maintains satisfactory Motor Vehicle Record for Accounts Payable processing purposes.

Manages and reconcile petty cash activity, ensuring appropriate controls, documentation, and timely replenishment.

Tracks, reconciles, and amortizes prepaid expenses in accordance with accounting policies and reporting timelines.

Maintains fuel tax records and supporting documentation to ensure accurate reporting and regulatory compliance.

Prepares assigned financial schedules and one or more pages of the monthly Board of Trustees financial report.

Runs and reviews Fund 30 variance reports, working with department staff to research variances and implement solutions.

Ensures compliance with college record retention guidelines for Accounting Services department documents and files

Education & Experience

Associates degree or minimum of 60 college credit hours completed required.

Minimum of nine credit hours of successfully completed accounting coursework required.

Three years of accounting experience preferred.

Strong verbal and written communication skills required.

Above-average organizational, attention-to-detail, and analytical skills required.

Knowledge of integrated finance software and experience with computer applications required.

Basic proficiency with Microsoft Office, Word, Excel, and PowerPoint required; intermediate proficiency preferred.

Valid driver's license required

Supplemental Information

After training period has been completed, some remote but the candidate must live locally.

While you contribute your talent and enthusiasm to BHC, as an eligible employee you will have access to outstanding health benefits, ample time off, a pension plan, educational opportunities, and much more. In this section, you will find an overview of our comprehensive and generous benefit programs. Be sure to check out the Compensation section as well.

Core Benefits

Medical

Prescription Drug Plan

Mail Order Pharmacy

Dental

Vision

Basic Life Insurance

Tuition Waiver

Employee Assistance Program

Long-Term Disability

Flexible Spending Account (FSA)/Dependent Care Account (DCA)

Paid Holidays

Sick Leave

Vacation

Personal Days

Retirement Pension Plans

State University Retirement System of Illinois (SURS): Employees working in a regular and continuous position or one in which services are expected to be rendered on a continuous basis for at least four months or one academic term, whichever is less, may be eligible to enroll in SURS. To learn more about SURS, visitwww.SURS.org.

Optional 403b Tax-Deferred Investment Program: Employees may set up a 403b plan through Empower Retirement.

Do you have an associate's degree or minimum of 60 college credit hours completed?

Yes

Do you have a minimum of nine credit hours of successfully completed accounting coursework?

Yes

Do you have strong verbal and written communication skills?

Yes

Do you have a valid driver's licenses?

Yes

Required Question

Employer

Black Hawk College

Address

6600 34th Ave

Moline, Illinois, 61265

Phone

309-796-5222

309-796-5224

Website

http://www.bhc.edu

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