Administrative Associate

Beth Israel Lahey Health • Beverly, MA • 8h ago

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

Provides a wide variety of secretarial and administrative responsibilities in support of directors or other leadership positions of a division or department. Performs various administrative functions to support operations, resolve problems and answer detailed questions, requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures. Involves extensive interaction with diverse populations including the public and visitors, patients and families, medical practitioners and medical center staff.

Job Description:

Essential Responsibilities:

Answers telephones, schedules appointments and maintains calendars, organizes conference calls, makes travel arrangements as needed and prepares for meetings with large numbers of participants.

Provides support to committees by planning, scheduling and organizing meetings and location, preparing the agenda and related materials, taking and distributing minutes.

Assists in planning and coordinating programs, seminars and events for the department or division. Orders supplies and services and performs other related duties as assigned.

Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources . Prepares complex documents and reports with graphics, detailed charts, graphs and stylized formatting for presentations.

Composes and edits correspondence, reports and documents for final approval. Types and edits manuscripts and/or other documents which may include scientific, technical or specialized terminology and specialized formatting.

Other duties as assigned by the department.

Required Qualifications:

High School diploma or GED required. Associate's degree preferred.

3-5 years related work experience required.

Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications:

Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

Knowledge:

Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

Team Work:

Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

Customer Service:

Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work:

Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally

Pay Range:

$19.05 - $25.64

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

Similar Jobs

Service Operations Manager

Philips • Cambridge, MA • 4h ago

Management & Administrative

In this role, you will lead and drive service operations initiatives across the Central Zone within the Hospital Patient Monitoring Services & Solutions Delivery (HPM S&SD) organization. You will ensure alignment...

4h ago

Go to Apply

Environmental Services / Custodial Operations Manager 3

Sodexo • Boston, MA • 4h ago

Management & Administrative

Role Overview Sodexo is seeking an Environmental Services / Custodial Operations Manager 3 for a healthcare account in Boston, MA at Tufts Medical Center , part of Tufts Medicine ( http://www.tuftsmedicine.org/ ) , an in...

4h ago

Go to Apply

Administrative Specialist - Radiation Oncology

Dana-Farber Cancer Institute • Boston, MA • 8h ago

Management & Administrative

Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Far...

8h ago

Go to Apply

Receptionist - Joint Committee on Community Development and Small Businesses

State of Massachusetts • Boston, MA • 11h ago

Management & Administrative

About Representative Vargas: Rep. Vargas serves as the Chair of the Joint Committee on Community Development and Small Businesses and the Chair of MA Black and Latino Legislative Caucus. Job description: Receptionist Rec...

11h ago

Go to Apply

Customer Service Coordinator

Agiliti Health • Andover, MA • 15h ago

Management & Administrative

The Customer Service Coordinator is responsible for the delivery and pick-up of medical equipment and supervision of individuals who perform these services. Responsibilities include managing the equipment inventory, supp...

15h ago

Go to Apply

Digital Workflow Consultant

Roche • Boston, MA • 16h ago

Management & Administrative

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who...

16h ago

Go to Apply

Senior Client Project Manager

Highmark Health • Boston, MA • 16h ago

Management & Administrative

Company : Highmark Health Job Description : JOB SUMMARY This role is responsible for the successful planning, execution, and delivery of projects, ranging from large to extra-large individual initiatives. The individual...

16h ago

Go to Apply

CONFERENCE SALES MANAGER

Compass Group, North America • Boston, MA • 16h ago

Management & Administrative

Flik Hospitality Group Salary: $88000 - $90000 / year Other Forms of Compensation: bonus What makes FLIK click What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and...

16h ago

Go to Apply

Senior Administrative Assistant

Oracle • Boston, MA • 20h ago

Management & Administrative

Job Description Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 r...

20h ago

Go to Apply

Contracts Manager

AeroVironment • Wilmington, MA • 22h ago

Management & Administrative

Worker Type Regular Job Description Locations and Work Schedule We are flexible regarding work location, and you may be based to your choice of either Herndon, VA or Annapolis Junction, MD. We offer a flexible work sched...

22h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)