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Administrative Assistant

Seafield Center, Inc. • Westhampton Beach, NY • 9h ago

Title:Administrative Assistant

ID:5920-4

Department:Provider Relations

Location:Westhampton Beach

Description

Full Time in Person Job Opportunity$25.00 - $27.50hr

Benefits Available for Full Time Employees:

Generous Paid Time Off Policy

Medical, Dental, and Vision Insurance

Flexible Spending Account

Basic Group Life AD&D Insurance (No Cost)

Voluntary Life Insurance

Other Voluntary Benefits

Reimbursement for Professional Development Expenses

Employee Assistance Program

Retirement Program (401k)

8 Paid Holidays

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Ensure that all clients are treated with dignity and respect.

Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients.

Assist the Director in organizing promotional events, conferences, workshops, trainings, and inservice presentations as needed.

Prepare and produce event mailings and email notices as directed.

Create and maintain a referral source database and mailing list.

Create print advertising and other promotional materials as needed.

Arrange catering needs when necessary. Attend functions to greet attendees at reception table and oversee distribution of materials as needed.

Coordinate travel arrangements for staff to attend conferences, submit conferences, and exhibit registrations, and ship exhibit materials when necessary.

Schedule tours and site visits by reps and notify Seafield staff of expected visitors.

Fill supply requests from reps, and arrange for delivery materials needed for speaking engagements, presentations and conferences.

Provide tours of Seafield Center when needed.

Arrange for speakers for outof-facility presentations when requested (schools, organizations, etc.)

Assume responsibility to organize and execute all aspects of the annual Seafield Wellness Day

Research and create Power Point Presentations

Maintain, edit and update Union Summary Binder as needed.

Prepare all P.R.F.'s generated by the department for Director's signature. Follow up on receipt of checks for same

Maintain the payroll and personnel charts of the department staff, recording vacation days, sick days, etc.

Maintain an upto-date inventory of promotional items, advertising brochures, required departmental paperwork, and stationery for all departments.

Serve as the Alumni Coordinator

Notify referral sources of bed availability when necessary.

Prepare agenda, gather handouts and generate minutes for monthly Marketing Meetings

Receive assignments from Director and assume responsibility for completing tasks as directed.

Answer phone calls and follow through on behalf of the Director when appropriate.

Provide other duties as assigned by the Director.

COMPETENCY REQUIREMENTS:

Written Communication Skills

Verbal Communication Skills

Computer Software Skills

Functional Knowledge

Prioritizing Workload

Level of Independence

Administrative Processing

Research & Analysis

EDUCATION AND QUALIFICATIONS:

Advanced business administration experience - typing, computer and telephone skills. Three years' experience in office management with background in public relations.

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