The Massachusetts Department of Public Health's (DPH) Office of the General Counsel is seeking a highly organized and service-driven Paralegal Specialist to support legal work that helps protect the health, safety, and well-being of communities across the Commonwealth. This is an outstanding opportunity for a legal professional who values public service and wants to contribute to meaningful work in a mission-focused environment. As part of a respected legal team, this role supports attorneys and investigators at the Board of Registration in Medicine (BORIM) on matters that directly impact regulatory oversight, compliance, and public trust in Massachusetts' healthcare system. The Paralegal Specialist will play an important role in managing complex casework, preparing legal documents, coordinating records and evidence, maintaining case tracking systems, and supporting hearings and enforcement actions. This position offers a dynamic blend of legal operations, case coordination, and stakeholder communication, making it ideal for someone who thrives in a detail-oriented environment with varied responsibilities. Candidates who enjoy problem-solving, managing multiple priorities, and working collaboratively with attorneys, investigators, healthcare professionals, and external partners will find this role especially rewarding. This role is well-suited for candidates seeking substantive legal experience, strong mentorship, and the chance to make a real difference through public service. /Duties and Responsibilities (these duties are a general summary and not all inclusive):/ · Coordinate with attorneys, investigators, healthcare providers, and internal stakeholders to obtain medical records, enforcement documents, and other materials required for legal and investigative matters. · Monitor compliance deadlines related to Department Orders, subpoenas, and records requests, ensuring timely follow-up and resolution. · Review, organize, and redact confidential or personally identifiable information in records and case materials in accordance with legal and agency standards. · Prepare, edit, proofread, and process legal documents, correspondence, draft subpoenas, Department Orders, pleadings, motions, and related case materials. · Support adjudicatory proceedings and trial court matters by assisting with filings, case documentation, and procedural coordination. · Coordinate the approval, issuance, and service of investigative subpoenas while ensuring adherence to applicable laws, regulations, policies, and internal procedures. · Assist with matters involving reciprocal discipline by reviewing actions taken in other jurisdictions, gathering supporting documentation, and coordinating with external licensing boards. · Serve as a professional point of contact with licensees, outside agencies, and partner organizations to obtain information and support case progression. · Maintain accurate databases, case management systems, and tracking tools for Board, Committee, enforcement, and legal matters. · Support hearings and legal proceedings by organizing exhibits, coordinating witnesses and service requirements, arranging stenography, translation services, technology needs, and other logistical requirements. /Required Qualifications:/ · Demonstrated knowledge of the theory, principles and practice of law. · General understanding of the terminology, symbols and standard abbreviations used in legal practice. · Familiarity with the methods of technical and general report writing. · Experience with conducting legal research methods and procedures. · Ability to read and understand legal documents such as decisions, briefs, opinions and contracts. /Preferred Qualifications:/ · Paralegal certificate from an American Bar Association (ABA)-approved program. · Prior Experience working as a paralegal, legal assistant, or in a legal support role within a law firm, government agency, healthcare organization, or regulatory environment. · Demonstrated knowledge of public records laws, including the Massachusetts Public Records Law, and experience responding to records requests and subpoenas. · Familiarity with court procedures and administrative hearing processes. · Experience managing electronic document management systems, legal databases, and case tracking tools. · Strong organizational and project coordination skills with the ability to manage multiple priorities and meet strict deadlines. · Excellent written and verbal communication skills, including experience drafting professional correspondence and legal documents. · Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, Teams; experience with document redaction. /DPH Mission and Vision:/ The mission of the Massachusetts Department of Public Health (DPH) is to promote and protect health and wellness and prevent injury and illness for all people, prioritizing racial equity in health by improving equitable access to quality public health and health care services and partnering with communities most impacted by health inequities and structural racism. We envision a Commonwealth with an equitable and just public health system that supports optimal well-being for all people in Massachusetts, centering those with systemically and culturally oppressed identities and circumstances. Learn more:www.mass.gov/DPH /Pre-Hire Process:/ A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website. ADA Reasonable Accommodation: If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4 First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, paraprofessional experience in legal research or legal assistant work, or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in paralegal studies may be substituted for the required experience. II. Completion of one year of study at a recognized, degree-granting law school may be substituted for the required experience. SPECIAL REQUIREMENTS: Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License may be required. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Legal Services Organization: Department of Public Health Title: Paralegal Specialist Location: Massachusetts-Wakefield - 178 Albion Street Requisition ID: 2600034T
