Administrative Assistant

Riverview School • East Sandwich, MA • 10h ago

Full-time, 12 months (52 weeks), non-exempt/hourly position. Requires
maturity, initiative, trustworthiness, & a positive, proactive,
people-oriented approach. Possess strong organizational & time
management skills, excellent communication skills (written & verbal),
the ability to multi-task, self-initiate, be flexible, show attention to
detail & possess the ability to be resourceful & problem solve in a
fast-paced environment. Strong technical proficiency, including advanced
skills in Google Workspace & Microsoft Office. The ideal candidate is
comfortable managing documents, spreadsheets, calendars, &
communications across multiple platforms. Ability to quickly learn new
systems & troubleshoot basic technical issues is essential. Effective
interpersonal & phone skills; able to communicate professionally with
students, parents/guardians, staff, & others from outside of school.
Maintain tact, discretion, & good judgment when handling sensitive
matters & any documentation; thus, maintaining confidentiality, security
& ensuring compliance with privacy policies & regulations. The
Administrative Assistant must demonstrate the ability to learn,
understand & implement Riverview?s philosophy, goals & related policies
& procedures & be willing to step in to assist other departments as
needed. Able to be intuitive & to anticipate needs proactively. Primary
Duties & Responsibilities: Handle interoffice/departmental
communications, correspondence, word processing duties & Residential
Office tasks. Provide phone coverage, oversee all-call announcements,
manage departmental mail, packages, student discretionary funds, emails,
etc. Support staffing coverage for dormitory shifts; assist with
scheduling & troubleshooting coverage needs. Assist in preparing &
maintaining the Residential Whiteboard & Coverage Needs. Enter data into
the Residential Office?s/Riverview?s databases & designated programs.
Prepare schedules & sign-in sheets for residential orientation &
in-services. Assist Residential Office Manager with recruitment tasks
(initial contact/phone screen, interview coordination, reference checks,
job fairs/open houses, onboarding packets, etc.). Ensure that deadlines
are met & adapt to changing priorities. Coordinate /distribute visiting
student welcome packets & signage. Maintain departmental filing &
organization of records. Assist with end-of-the-year shipping & storage
processes. Assist with the ordering & tracking of supplies. Track
inventory, organize & order from vendors, Helmsman & Maintenance. Assist
with the development of orientation & closedown materials & packets.
Assist with Missing Student & Lockdown Procedures; management of
emergency supplies & assistance with Emergency Staffing Plans as needed.
Demonstrate the flexibility to communicate & work collaboratively with
other administrative staff & support & assist other colleagues or
departments as needed. Assure that safety policies & procedures are
always followed. Develop & maintain organized & efficient office systems
& recommend improvements to existing procedures. Demonstrate ownership,
self-initiation & follow-through of duties & responsibilities. Promote
teamwork & positive morale among all staff & departments. Process &
follow up on verbal or written communication in a timely & effective
manner, always mindful of confidentiality. Maintain Student Information,
Vehicle Grid & Chaperone/Vehicle Books. Ensuring information is up to
date & communicating pertinent information, as needed. Prepare chaperone
books as needed with phones & keys. Requirements: Valid Driver?s License
Legal authorization to work in the US Suitable background check (CORI,
SORI, DCF) & fingerprinting CPR certified or ability to obtain within 6
months of hire Ability to navigate a large campus with extended walking
distances; climbing stairs, Ability to lift & carry weight (ex:
packages/other) up to 25lbs See complete job description when applying

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