Executive Administrative Assistant

Marathon Petroleum Corporation • Garyville, LA • 1d ago

An exciting career awaits you

At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

POSITION SUMMARY:

The Louisiana Refining Division is seeking an Executive Administrative Assistant. This position provides high-level administrative and operational support to the Vice-President's Office and the Technical Services organization. This role ensures efficient office operations, seamless coordination of meetings and communications, and strong support for leadership, employees, and visitors. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

Provide comprehensive administrative support to the Vice-President's Office and Technical Services leadership, ensuring efficient day-to-day operations.

Manage schedules, logistics, and coordination for leadership meetings, town halls, and special events, both onsite and offsite.

Serve as a primary point of contact for communications, including emails and phone calls, ensuring timely and professional responses.

Organize, maintain, and manage office files, records, and administrative documentation in compliance with company policies and procedures.

Process expense reports, serve as departmental timekeeper, and distribute routine reports and updates to stakeholders.

Manage office and facility needs, including office supplies, work orders, and general office support services.

Maintain and manage departmental SharePoint content and serve as custodian for managed documents.

Oversee company housing and apartment arrangements, ensuring accommodations are prepared, maintained, and meet organizational needs.

Coordinate onboarding activities, office space assignments, and support services for interns, new hires, transfers, and visiting staff.

Assist with employee engagement, community involvement, and fundraising events.

EDUCATION AND EXPERIENCE:

High school diploma or equivalent required.

Five years of Administrative Assistant experience required.

Experience supporting a high-level leader or multiple leaders preferred.

SKILLS:

Strong organizational, time management, and multitasking ability.

Excellent verbal and written communication skills.

High attention to detail with the ability to maintain accuracy and confidentiality.

Proficiency with Microsoft Office applications and collaboration tools (Outlook, SharePoint, Teams).

Experience coordinating meetings, events, or executive schedules.

Strong customer service mindset with the ability to interact professionally with leaders, employees, and external partners.

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

Garyville, Louisiana

Additional locations:

Job Requisition ID:

00021611

Location Address:

155 Sugarcane Road

Education:

Employee Group:

Full time

Employee Subgroup:

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here (https://marathonpetroleum.brandextract.com/staged/marathonpetroleum.com/content/documents/Jobs\/Department\of\Labor\EEOC_.pdf) . If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at talentacquisition@marathonpetroleum.com . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at https://mympcbenefits.com .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program. Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.

About Marathon Petroleum Corporation

Marathon Petroleum Corporation (MPC) is a leading, integrated, downstream energy company headquartered in Findlay, Ohio. The company operates the nation's largest refining system. MPC's marketing system includes branded locations across the United States, including Marathon brand retail outlets. MPC also owns the general partner and majority limited partner interest in MPLX LP, a midstream company that owns and operates gathering, processing, and fractionation assets, as well as crude oil and light product transportation and logistics infrastructure.

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