Administrative Assistant - 448417

PepsiCo • Youngwood, PA • 1d ago

Job Description

Overview:

The Associate Administrative Assistant is responsible for managing the day-to-day operations of the Youngwood front office, ensuring efficient and compliant administrative support. This role oversees a wide range of functions, including donation processing, mail and package handling, shipping coordination, facility supply management, event coordination, reporting, security support, and other operational needs as they arise.

This position offers an opportunity to further develop financial and analytical skills through diverse responsibilities, including cashiering and settlement activities, accounts receivable and payable processing, and adherence to all departmental Global Control Standards. The Associate Administrative Assistant also supports period-end close activities by running and reviewing reports, identifying discrepancies or inaccuracies, and investigating issues as needed to ensure accuracy and compliance.

Responsibilities:

Working Schedule Hours: 8:00 AM - 5:00 PM, Days: Monday - Friday.

Daily Cashiering Processes, utilizing internal and external systems

Daily Dispute case research and resolution utilizing internal systems

Weekly/Daily research of short pays and rebills, analyzing trends and correcting

Assist with Location Onboarding processes as needed

Period End Reconciliation of internal ledgers, trend reporting

Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros

Provide dedicated administrative support in a professional, confidential and organized manner

Monitor email and phone calls; proactively respond to and/or coordinate issues when possible

Maintain and update distribution and contact lists

Organize/maintain department files, both electronic and hard copy

Daily interaction with all Functional Teams

Maintain high level of integrity and professionalism in handling confidential material on a daily basis

Ability to work proficiently and calmly under pressure situations

Administer specific applications/time bound processes in an accurate and timely manner

Highly proficient in Microsoft Office (excel, word, power point, outlook)

Basic administrative support (phones, copies, office supplies, etc.)

Work on special projects as necessary

Other duties as assigned to support the team in the administrative function

Support Community projects

Support Management to provide them more time with front line

Analytical ability to summarize data, develop recommendations and implement solutions

Accurate and detail-oriented individual

Ability to perform all functions with a high degree of accuracy

Compensation and Benefits:

The expected compensation range for this position is between $39,500 - $63,100.

Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.

Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.

In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications:

Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes

Experience in SAP a plus

Ability to function well in a team environment

Strong communication skills across multiple platforms

Exceptional Attention to Detail

Results-oriented with the ability to complete assignments accurately in a timely manner

Ability to handlemultiple priorities

Proficient in Microsoft Office, specifically Excel and PowerPoint

Ability to quickly learn various in-house software applications

Aptitude to work with minimal supervision

Self-motivated and high level of initiative

Analytical ability to summarize data, develop recommendations and implement solutions

Accurate and detail-oriented individual

Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.

Must be a strong team player and assist other department staff when necessary

Willingness to learn and take on projects

Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Provide comprehensive support to team to enable delivery of plan and business priorities

Create Efficiency by meeting SMART objectives to drive business results

EEO Statement:

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

PLEASE CLICK "APPLY" ON PACAREERLINK PA.GOV AND SEE "FOLLOW-UP INSTRUCTIONS"

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